IT Executive Assistant & Project Manager

Reporting to the Vice President of IT, APAC, the IT Management Assistant is responsible for providing administrative support to the regional IT head and other members of the regional IT leadership team.

The position also drives regional IT projects from demand collection to implementation.

Main Responsibilities

• Coordinate the schedule of the Regional IT Head and plan the logistics of each meeting.
• Prepare essential documents for reports, presentations, meetings, and memos.
• Assist with research and writing reports, or independently write reports on behalf of the Regional IT Head.
• Organize team-building activities for the local or APAC team.
• Coordinates the onboarding and offboarding process for IT employees.
• Responsible for organizing internal/external meetings and organizing events.
• Administer and minute key meetings.
• Collate and produce high-standard documents for various forums, including teams and management meeting, other meetings, reports and publication.
• Prepare reports as required and assist with the administration and coordination of divisional management reporting.
• Contribute to projects and activities as appropriate for the team, e.g., project coordination, research, presentation, communication support, and day-to-day operational activities.
• Organize travel and accommodation for trips made by the regional IT leadership team.
• Administrates the approval process for HR-related and financial approval processes in IT systems.
• Facilitate contract/document signing via Adobe Sign and ensure that the necessary contract is uploaded into the Global Contract Repository.
• Support procurement activities and related invoices.
• Ensure that the local SOP and policy documents are up-to-date.

Other responsibilities / duties as assigned.

What we are looking for:

Education:

• Bachelor’s Degree in Computer Science, Information Systems, or other related fields. Or equivalent work experience

Experience

• 7 to 10 years of IT and business work experience, including managing team(s) in an IT environment.
• Experience in business/industry (beyond IT), managing cross-functional teams or projects, and influencing senior-level management and key stakeholders.

Olympus is an Equal Opportunity Employer.

"We are deeply committed to fostering a respectful, fair, and welcoming workplace for all individuals, perspectives, and lifestyles. We believe in fostering a nondiscriminatory, inclusive work environment where everyone feels a sense of belonging, in full compliance with legal standards. Empathy and unity are core to our company culture, empowering employees to contribute fully and flourish. We warmly encourage all who wish to bring their talents to Olympus to apply