IT Procurement & Global Logistics Coordinator

About the Role

We are seeking a highly organized and detail-oriented IT Procurement & Global Logistics Coordinator to support our procurement, logistics, and administrative operations. This role is ideal for a proactive individual with hands-on procurement experience, strong administrative capabilities, and a solid understanding of IT hardware and supply chain processes.

As a key member of the team, you will be responsible for managing purchasing activities, coordinating global shipments, maintaining vendor relationships, and ensuring efficient procurement workflows across the organization.

Key Responsibilities

• Manage the end-to-end procurement process for IT equipment, software, and related services, including purchase requisitions, quotations, and purchase orders.
• Liaise with suppliers and vendors to obtain quotations, negotiate pricing, confirm product availability, and coordinate delivery schedules.
• Coordinate international shipping and logistics activities for IT hardware, including computers, servers, networking equipment, and components.
• Monitor purchase orders, shipment status, and delivery timelines to ensure timely fulfillment.
• Maintain accurate procurement records, vendor databases, contracts, and supporting documentation.
• Collaborate with internal stakeholders, including IT, Operations, Finance, and Administration teams, to meet procurement requirements and compliance standards.
• Assist with inventory control, stock monitoring, replenishment planning, and asset tracking.
• Manage warranty claims, RMA processes, vendor returns, and related follow-up activities.
• Prepare procurement reports and support budgeting, cost tracking, and forecasting activities.
• Provide administrative support, including document management, filing, data entry, and process coordination.

Requirements

• Diploma or above in Business Administration, Supply Chain Management, Logistics, Information Technology, or a related discipline.
• Proven experience in procurement, purchasing, logistics coordination, or administrative support, preferably within an IT-related environment.
• Familiarity with IT hardware, including computer systems, servers, networking equipment, and technical specifications.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Excellent communication and interpersonal skills with the ability to work effectively with vendors and internal stakeholders.
• Good command of written and spoken English; Mandarin would be an advantage for supplier coordination.
• Proficient in Microsoft Office applications, particularly Excel, for reporting, data analysis, and record management.
• Ability to work independently, manage multiple priorities, and meet deadlines in a fast-paced environment.

Preferred Attributes

• Experience in international logistics, import/export documentation, and customs coordination.
• Knowledge of procurement best practices and vendor management.
• Strong problem-solving skills and a customer-focused mindset.
• Experience using ERP, procurement, or inventory management systems will be an advantage.