IT Procurement Specialist/Lead

Job Title: IT Procurement Executive/Lead

Department: Information Technology

Location: Kochi

Job Summary:-

The IT Procurement Executive/Lead is responsible for leading and executing IT procurement activities across the organization, ensuring timely availability of technology systems & services, cost optimization, vendor compliance, and alignment with business, security, and operational requirements of a jewellery retail and manufacturing environment. The role supports IT governance, audit readiness, and efficient vendor management.

Key Responsibilities

IT Procurement Operations

• Lead end-to-end procurement of IT hardware, software, Mobile devices, licenses, cloud services, and IT services.
• Coordinate procurement activities for corporate offices, manufacturing units, warehouses, and retail stores.
• Ensure adherence to approved procurement policies, delegation of authority (DOA), and internal controls.

Vendor & OEM Management

• Identify, evaluate, and manage vendors, OEMs, system integrators, and service providers.
• Support vendor negotiations, pricing finalization, SLAs, AMCs, ATS, and renewal contracts under guidance of management.
• Maintain vendor performance metrics and conduct periodic vendor reviews.

Contract, Compliance & Audit Support

• Assist in drafting, reviewing, and managing IT contracts, NDAs, SLAs, and rate agreements in coordination with Legal and Finance teams.
• Ensure compliance with statutory regulations (GST, import/export norms where applicable), internal policies, and ISO standards.
• Provide procurement documentation and evidence for internal and external audits.Role & responsibilities

IT Asset & License Management

• Oversee procurement and lifecycle management of IT assets including servers, Cloud Vendors, end-user devices, POS systems, Mobile devices, networking equipment, CCTV, DVR/NVR, and security infrastructure.
• Ensure accurate tracking of IT assets, licenses, renewals, warranties, and disposal in coordination with IT and Finance teams.
• Support e-waste management and asset disposal in line with statutory and environmental guidelines.

Budgeting & Cost Control

• Support preparation and tracking of IT procurement budgets.
• Monitors spend, highlight variances, and support cost optimization initiatives.
• Assist Management with reporting on procurement status, savings, and vendor commitments.

Business Alignment

• Support procurement for jewellery-specific systems such as ERP, POS, inventory management, RFID, weighing scales, hallmarking, and surveillance solutions.
• Ensure timely procurement support for new store rollouts, expansions, and IT refresh programs.
• Work closely with IT Infrastructure, Security, Retail Operations, and Finance teams to align procurement with project timelines.

Key Skills & Competencies

• Strong understanding of IT procurement processes, vendor management, and contract lifecycle management.
• Knowledge of IT infrastructure, retail systems, cybersecurity tools, and enterprise applications.
• Familiarity with IT asset management, license compliance, and procurement documentation.
• Strong coordination and negotiation support skills.
• High attention to detail with strong documentation discipline.
• Ability to work under deadlines and manage multiple procurement requests.
• Effective communication skills and stakeholder management skills.

Qualifications

• Bachelors degree in engineering, Information Technology, Computer Science, or a related discipline.
• MBA / Postgraduate Diploma in Supply Chain, Procurement, or Operations (preferred).

Experience

• Min 8 years of experience in IT procurement, vendor coordination, or technology sourcing.
• Exp in retail, jewellery, manufacturing, multi-location enterprises are preferred.
• Exposure to large IT environments with structured procurement and audit processes.

Preferred Certifications/Expertise (Optional)

• ITIL / ISO 27001 awareness
• CPSM / CIPS (preferred)
• Microsoft D365
• Fortinet/Cisco/Avaya
• ERP procurement module exposure (SAP / Microsoft)