IT - Project Coordinator (Based in Selangor)

Responsibilities:

Project Planning & Coordination

• Assist in project planning, scheduling, and resource allocation.
• Coordinate project activities among internal teams and external vendors.
• Monitor project progress and ensure milestones are achieved within agreed timelines.
• Prepare and maintain project schedules, action plans, and work breakdown structures.
• Support project budgeting and resource planning.

Project Execution

• Lead project implementation activities according to approved project plans.
• Assign and coordinate technical tasks among team members.
• Ensure project deliverables meet quality standards and customer expectations.
• Conduct project status meetings and provide regular progress updates to management.
• Monitor project risks and recommend mitigation plans.

Vendor & Stakeholder Management

• Coordinate with vendors throughout project implementation.
• Facilitate communication between customers, vendors, and internal teams.
• Resolve project issues and escalate major risks when necessary.
• Maintain positive working relationships with all project stakeholders.

Quality Assurance

• Monitor project quality throughout implementation.
• Review project deliverables before customer acceptance.
• Ensure proper testing and validation are completed before deployment.
• Ensure compliance with company standards and project methodologies.

Documentation

• Prepare and maintain project documentation including:

  • Project plans
  • Meeting minutes
  • Progress reports
  • Risk registers
  • Change requests
  • User Acceptance Test (UAT) documentation
  • Project closure reports

Deployment Support

• Coordinate project deployment.
• Support acceptance and deployment activities.
• Assist in resolving post-implementation issues.

Other Duties

• Perform other duties assigned by Management.

Requirements:

• Diploma or bachelor’s degree in Information Technology, Computer Science, Project Management, or related disciplines.

• Minimum 3 years’ experience in IT project coordination or project management.

• Experience managing vendors and cross-functional teams is preferred.

• Experience in software implementation projects is an advantage.

• Project planning and coordination

• Microsoft Project / Excel

• JIRA (preferred)

Experience or exposure to the following will be an advantage:

• Learning Management Systems (LMS)

• Smart Education Platforms

• AI-powered Applications

• Agile / Scrum methodologies

• Software implementation projects