IT Project Coordinator

Tolar Systems Inc. is seeking an organized and detail-oriented IT Project Coordinator to support the planning, coordination, and execution of technology projects. The successful candidate will help manage project schedules, track deliverables, coordinate team activities, maintain project documentation, and communicate updates to stakeholders.

The ideal candidate has strong organizational and communication skills, an understanding of IT project workflows, and the ability to manage multiple priorities while helping projects meet deadlines and business objectives.

Responsibilities

• Coordinate IT project schedules, milestones, deliverables, and task assignments.
• Track project progress and prepare status reports for project managers and stakeholders.
• Schedule project meetings, document decisions, and follow up on action items.
• Coordinate communication among IT teams, vendors, clients, and business departments.
• Maintain project plans, technical documentation, meeting notes, and project records.
• Monitor deadlines, project dependencies, risks, and outstanding issues.
• Assist with resource planning, budget tracking, and project reporting.
• Support software implementations, system upgrades, and IT infrastructure initiatives.
• Follow up with team members to ensure assigned tasks are completed on time.
• Identify potential delays and escalate issues to the appropriate project manager.
• Help maintain project standards, documentation accuracy, and delivery quality.

Requirements

• Experience in IT project coordination, project administration, technical support, or a related field.
• Strong organizational, communication, and time-management skills.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Familiarity with project management tools such as Jira, Asana, Trello, or Microsoft Project.
• Ability to manage multiple tasks and meet project deadlines.
• Strong attention to detail and problem-solving abilities.
• Ability to collaborate with technical and nontechnical teams.

Preferred Skills

• Experience supporting IT implementations or software development projects.
• Familiarity with Agile, Scrum, or Waterfall project management methodologies.
• Understanding of project schedules, risk tracking, and status reporting.
• Knowledge of software development life cycles and change management.
• CAPM certification or relevant project management training is a plus.

Benefits

Eligible employees may receive health insurance, paid time off, retirement plan options, and professional development opportunities, subject to company policy.

About the Company

Tolar Systems Inc. is listed as the employer for this proposed job posting. Specific company services, current operations, and workplace policies should be confirmed with the employer before publication. This role focuses on coordinating technology initiatives, supporting project teams, and maintaining clear communication throughout project delivery.

Pay: $60,000.00 - $80,000.00 per year

Benefits:

• Employee assistance program
• Flexible schedule
• Relocation assistance
• Retirement plan
• Tuition reimbursement

Work Location: In person