IT Project Coordinator (PMS/PMO)

Key responsibilities

• Assist in the planning, scheduling, and coordination of IT projects from initiation through to completion
• Maintain and update project documentation, schedules, and status reports in the Project Management System (PMS)
• Monitor project timelines, milestones, and deliverables to ensure adherence to approved plans
• Coordinate communication between project teams, stakeholders, and senior management
• Track project budgets and resource allocation, reporting on variances and recommending corrective actions
• Assist in the preparation of project proposals, business cases, and presentations
• Maintain project governance frameworks and ensure compliance with organisational policies and standards
• Support the PMO in establishing and implementing best practices for project management across the technology department
• Identify risks and issues within projects and escalate appropriately to project managers and senior leadership
• Facilitate project meetings, including kick-offs, status reviews, and closure sessions

What we're looking for

• Proven experience working in a Project Management Office (PMO) environment or as a project coordinator within IT or technology organisations
• Solid understanding of project management methodologies such as PRINCE2, Agile, or similar frameworks
• Proficiency in Project Management Systems (PMS) and related software tools
• Strong organisational and time management skills with the ability to manage multiple projects simultaneously
• Excellent communication and stakeholder management abilities, both written and verbal
• Attention to detail and commitment to maintaining accurate project documentation
• Demonstrated ability to work collaboratively within teams and support senior project managers
• Problem-solving mindset with the ability to identify and escalate issues proactively
• Relevant certification in project management (such as CAPM, PMP, or PRINCE2) is highly desirable
• Knowledge of IT project delivery and familiarity with technology infrastructure projects is advantageous