IT Purchasing Assistant

IT Purchasing Assistant

Duties and Responsibilities

• Source IT equipment, computer hardware, peripherals, and networking devices from qualified suppliers and authorized distributors. Obtain and compare competitive quotations based on government project specifications, budgets, and deadline.
• Negotiate project pricing, discounts, payment terms, warranties, and delivery schedules. Coordinate deal registration. Stock availability, and manufacturer support where applicable.
• Assist in preparing bid costings, price schedules, technical specifications, product datasheets, certifications, and other procurement-related documents required for bidding and post-qualification.
• Prepare detailed cost computations covering product costs, taxes, freight, logistics, installation, and other applicable expenses. Recommend competitive offers that meet technical and bidding requirements.
• Coordinate supplier orders, stock reservations, and project deliveries. Verify compliance with approved specifications and contract requirement, resolve delivery discrepancies, and secure necessary warranty and turnover documents.
• Maintain accurate procurement records, suppliers databases, quotations, cost comparisons, purchase orders, and delivery documents. Ensure confidentiality, traceability, and audit readiness.
• Willing to travel nationwide to attend pre-bid conferences, bid openings, project coordination meetings, and project deployment activities, as required by government bidding projects.

Qualifications and requirements:

• Bachelor’s degree in Information Technology, Computer Science, Computer Engineering, Business Administration or related field.
• At least 2-3 years of purchasing or procurement experience, preferably in IT equipment and government bidding projects.
• Knowledge of IT Hardware, technical specifications, supplier sourcing, cost analysis, and price negotiation.
• Familiarity with Philippine Government bidding procedures, PhilGEPS, and post-qualification requirements is an advantage.
• Proficient in Microsoft Office, particularly Excel, and Google workspace.
• Strong analytical, organizational, negotiations, and coordination skills, with the ability to meet strict deadlines.
• Willing to travel and support project activities nationwide.
• Demonstrates high integrity, honesty, accountability, confidentiality, and ethical conduct in all procurement and supplier transactions.

Benefits:

• Additional leave
• Company Christmas gift
• Company events
• Employee discount
• Free parking
• Promotion to permanent employee

Work Location: In person