Item Master Specialist

• Utilizes appropriate communication and displays compassion in customer interactions.

• Applies principles of collaboration and teamwork to job responsibilities.

• Exercises sound resource utilization and creativity in completing work assignments.

• Displays customer relation behaviors and utilizes continuous quality improvement principles.

Job Specific Responsibilities:

• Maintains the Pathways Materiel Management (PMM) Item Master File; has sole responsibility for its accuracy

• Adds new records to the File; assures all data elements are accurately stated and recorded; updates current records with cost, patient charge information, supply source, and department

• Resolves discrepancies that relate to the PMM Item File; conducts appropriate research and coordinates with the MM Department Director, Surgical Services Materiel Manager, storage supervisor, and buyers to resolve discrepancies

• Responsible for understanding system interfaces; applies standard for EDI transaction process

• Coordinates with Finance and Accounting for patient charge codes and values; assures accuracy in recording to the Item Master

• Assists Department Director in maintaining General Ledger accuracy; assigns GL code

• Retrieves information from the Horizon Surgery Manager system on non-catalog and override items; builds the records

• Issues purchase orders as required

• Communicates effectively, verbally and in writing, with internal and external customers

• Performs other duties as assigned

Requirements:

• Education: High school diploma or equivalent required; Associate Degree preferred; experience with Pathways Materiel Management System and supply management jobs may substitute for AA Degree.
• Experience: Four (4) years hospital supply management experience; may include purchasing, accounting, surgical scrub tech, and/or information systems
• Equipment/Tools/Work Aids: Computer and related software (word processing, spreadsheets), calculator, multi-function office equipment
• Specialized Skills: Ability to communicate effectively (verbal and written) with other employees, management, and sales representatives. Knowledge of the Pathways Materiel Management system; ability to use the application to update data elements and/or create new records. Accurate and precise data-entry skills. Ability to get along with hospital staff, visitors, and suppliers.
• Physical Requirements: Job is predominantly sedentary requiring prolonged hours sitting working on computer applications. There is a minimal mobility requirement to check inventory, locations, and review records. Light lifting under 15 pounds.