Japanese Coordinator

Key responsibilities

• Coordinate and oversee Building Life Cycle (BLC) related activities and operations across departments and stakeholders
• Act as the primary liaison between clients and internal teams to ensure smooth communication and effective relationship management
• Facilitate technical coordination among relevant teams to ensure project requirements, timelines, and deliverables are properly aligned
• Prepare, consolidate, and submit reports, analyses, and progress updates related to BLC operations and project activities
• Monitor ongoing issues, identify potential risks or concerns, and coordinate appropriate corrective actions with concerned parties
• Serve as the central communication channel among teams to ensure timely information sharing and effective collaboration
• Support management in planning, coordination, and execution of BLC-related initiatives and strategic activities
• Attend meetings with clients, consultants, contractors, and internal stakeholders as required, and follow up on action items to ensure completion
• Maintain proper documentation, records, and communication logs related to BLC coordination activities
• Perform other duties and responsibilities as assigned by management in relation to BLC operations and coordination functions

Qualifications

• Bachelor's Degree in Japanese, Liberal Arts, or related fields

• At least 3-5 years of experience in Coordination, Administration, Executive Assistant, or related positions.

• Strong command of Japanese and English in both written and spoken communication

• Excellent organizational, communication, and interpersonal skills

• Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook, Teams)

• Able to handle confidential information with discretion and professionalism

• Strong service mindset, attention to detail, and problem-solving skills

• Basic understanding of the construction field is preferred but not required

• Able to travel to client offices and construction sites frequently throughout the week (company driver provided)