JLL Mailroom Perth

Mailroom & Facilities Coordinator – Short-Term Contract
We are currently seeking a Mailroom & Facilities Coordinator for a short-term contract based in West Perth, running from 24 September to 6 November 2026.

Hours: Monday to Friday, 8:00am–2:00pm, with a 1-hour unpaid lunch break.

This is an immediate start opportunity, so you must be available to commence immediately. You will also be required to successfully pass a police check prior to commencing.
Working Holiday Visa holders are welcome to apply.
This is a great opportunity for someone with strong administration, customer service, mailroom or facilities experience who is looking for a short-term contract in a professional corporate environment.
The Role You will provide day-to-day mailroom, administration, facilities and workplace support, helping ensure the office runs smoothly and employees receive a high level of service.
Your responsibilities will include:

• Receiving, sorting, processing and distributing incoming mail and correspondence
• Coordinating outgoing mail and courier services
• Managing PO Box correspondence and deliveries
• Handling confidential and legal documents appropriately
• Tracking and investigating lost or delayed items with courier providers
• Scanning and digitally distributing incoming correspondence
• Setting up meeting rooms for meetings and events, including furniture and equipment
• Supporting VIP meetings, events and workplace bookings
• Maintaining clean, organised and presentable office, lobby and meeting room areas
• Conducting basic site inspections and reporting facilities issues
• Supporting the Facilities team with contractors attending site
• Raising and managing facilities work orders
• Assisting with parking enquiries
• Providing basic troubleshooting and support for workplace equipment
• Supporting reporting, invoicing and general administration as required
• Assisting with updating procedures and improving workplace processes
• Moving boxes, equipment and furniture when required, including items up to 15kg

About You We are looking for someone who is professional, organised and customer-focused, with the confidence to deal with a range of stakeholders in a busy corporate environment.
You will ideally have:

• Previous experience in a corporate, administration, mailroom, facilities or customer service environment
• Strong communication and interpersonal skills
• Excellent organisation and time management
• Strong attention to detail
• Good problem-solving skills and the ability to work independently
• Strong computer skills, including Microsoft Word, Excel and PowerPoint
• A professional and helpful approach to customer service
• The ability to manage multiple tasks and priorities
• Confidence dealing with internal stakeholders, contractors and service providers

Key Requirements

• Immediately available to commence
• Available Monday to Friday, 8:00am–2:00pm
• Able to commit to the full contract period: 24 September – 6 November 2026
• Able to successfully pass a police check
• Working Holiday Visa holders welcome to apply