Job Coordinator

Job Overview
We are seeking a detail-oriented and organized Job Coordinator to oversee daily operations related to project and program management. This role involves managing reception duties, setting up and maintaining job files, and providing program oversight to ensure smooth workflow. The ideal candidate will be proficient in Microsoft Office and project management software, demonstrating strong administrative skills and the ability to coordinate multiple tasks effectively. This position offers an engaging environment for individuals committed to supporting project success through efficient coordination and communication.

Responsibilities

• Manage reception duties, including greeting visitors, handling inquiries, and directing calls as needed.
• Set up and organize job files accurately, ensuring all documentation is complete and accessible for team members.
• Oversee program activities to ensure adherence to schedules, quality standards, and organizational goals.
• Utilize Microsoft Office tools such as Word, Excel, and Outlook for document creation, data management, and communication.
• Coordinate project timelines and tasks using project management software to track progress and facilitate collaboration among team members.
• Assist in scheduling meetings, preparing agendas, and documenting meeting minutes.
• Support team members with administrative tasks related to project execution and reporting.
• Ensure compliance with organizational policies and procedures throughout daily operations.

Qualifications

• Proven experience in administrative coordination or project support roles.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Experience with project management software is highly desirable.
• Strong organizational skills with attention to detail.
• Excellent communication skills both written and verbal.
• Ability to multitask efficiently in a fast-paced environment.
• Demonstrated problem-solving skills and proactive approach to task management.
• Ability to work independently as well as part of a team.

This position is a paid role suitable for individuals eager to contribute to effective project coordination within a professional setting.

Pay: $17.00 - $20.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k) matching
• AD&D insurance
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person