Jr. Administrative Assistant

Job highlights

• Assist in drafting,proofreading,and editing documents,presentations,and reports as required . Organize and maintain physical and digital files,ensuring easy retrieval and confidentiality .
• Qualifications and Requirements:High school diploma or equivalent

Nucleome Informatics Pvt Ltd. is looking for Jr. Administrative Assistant to join our dynamic team and embark on a rewarding career journey As an Administrative Assistant, you will play a crucial role in supporting the smooth functioning of the organization by providing administrative and clerical assistance to various departments and senior staff members

Your responsibilities will include handling office tasks, organizing and maintaining files, managing communications, and ensuring efficient day-to-day operations

Key Responsibilities:Manage incoming calls, emails, and other forms of communication and redirect them to the appropriate personnel

Coordinate and schedule appointments, meetings, and events for executives and team members

Maintain office supplies and equipment, and place orders when necessary

Prepare and distribute internal and external correspondence, memos, and reports

Assist in drafting, proofreading, and editing documents, presentations, and reports as required

Organize and maintain physical and digital files, ensuring easy retrieval and confidentiality

Handle travel arrangements and accommodations for employees or visitors as needed

Process and record expenses, invoices, and reimbursements in accordance with company policies

Assist in the preparation and coordination of company events, workshops, and conferences

Handle general administrative duties such as photocopying, scanning, and filing documents

Greet and assist visitors and clients, providing a positive and professional impression of the organization

Collaborate with other administrative staff and cross-functional teams to facilitate efficient workflow

Maintain and update company databases and contact lists

Support HR in onboarding new employees and maintaining employee records

Follow up on various tasks and deadlines, ensuring timely completion

Handle sensitive and confidential information with integrity and discretion

Qualifications and Requirements:High school diploma or equivalent; additional education or certifications in office administration is a plus

Proficiency in office software such as Microsoft Office (Word, Excel, PowerPoint, Outlook)

Strong organizational and time-management skills, with the ability to multitask and prioritize tasks effectively

Excellent communication skills, both verbal and written

Attention to detail and a high level of accuracy in all work activities

Ability to work independently and collaboratively as part of a team

Discretion and confidentiality when dealing with sensitive information

Positive attitude, professional demeanor, and excellent interpersonal skills

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