Jr. Associate - Facilities and Admin

Position Overview:

The Admin & Facilities Intern will support the day-to-day administrative and facility management activities of the organization. The role provides hands-on exposure to workplace administration, vendor coordination, office operations, asset management, and employee support functions. We are looking for a proactive and detail-oriented Travel Desk Intern to support the organization's travel operations. The incumbent will assist in coordinating employee travel requirements, maintaining travel records, liaising with travel vendors, and ensuring smooth execution of domestic and international travel arrangements while adhering to company policies.

Key Responsibilities:

• Assist in managing office administration and facility operations.
• Coordinate with vendors for housekeeping, security, cafeteria, stationery, and maintenance services.
• Maintain records of office assets, inventory, and consumables.
• Support employee onboarding by arranging workstations, ID cards, and required office resources.
• Monitor office supplies and raise purchase requests when required.
• Assist in scheduling maintenance activities and tracking service requests.
• Handle courier management, visitor management, and meeting room coordination.
• Maintain administrative reports, trackers, and documentation.
• Support office events, employee engagement initiatives, and logistics arrangements.
• Ensure compliance with workplace safety, hygiene, and facility standards.
• Assist in coordinating domestic and international travel bookings, including flights, hotels, transportation, and visa support.
• Coordinate with travel agencies and vendors to obtain competitive travel options and reservations.
• Support employees with travel-related queries and provide timely assistance.
• Maintain travel records, itineraries, invoices, and MIS reports accurately.
• Track travel expenses and support reconciliation of travel bills.
• Ensure compliance with company travel policies and procedures.
• Assist in preparing travel reports and dashboards using Excel.
• Coordinate last-minute travel changes, cancellations, and rescheduling requests.
• Follow up with vendors for confirmations and documentation.
• Support administrative activities related to facility and travel management when required.