Jr. Fleet Executive

Role & responsibilities

• Assist in day-to-day fleet operations and vehicle coordination.
• Coordinate with drivers for vehicle reporting, dispatch, pickup, and delivery schedules.
• Maintain daily vehicle movement and deployment records.
• Track vehicle location and movement through GPS.
• Monitor vehicle arrival, departure, loading, unloading, and delivery status.
• Follow up with drivers regarding delays, route deviations, and vehicle issues.
• Maintain trip sheets, logbooks, fuel records, and other fleet documents.
• Coordinate with the maintenance team for vehicle servicing, repairs, and breakdowns.
• Report vehicle breakdowns and maintenance requirements to the concerned senior.
• Check availability and validity of vehicle documents such as RC, insurance, PUC, permit, and fitness certificate.
• Assist in monitoring fuel consumption and mileage of vehicles.
• Coordinate with transporters for vehicle placement and operational requirements.
• Follow up for pending deliveries and POD collection.
• Maintain daily pending delivery and POD status.
• Prepare daily fleet status and vehicle movement reports.
• Update Fleet/Logistics MIS and submit reports to the Manager Fleet & Logistics.
• Maintain proper records of vehicle-related expenses and supporting documents.
• Coordinate with Dispatch, Stores, Production, Sales, and other departments for vehicle requirements.
• Escalate delays, breakdowns, accidents, documentation issues, and other operational problems to the Manager.
• Ensure assigned responsibilities are properly handed over during absence.
• Perform other fleet and logistics duties as assigned by the Manager / Management

Preferred candidate profile

• Fleet & Vehicle Coordination
• GPS Tracking & Monitoring
• Logistics Coordination
• Documentation & Record Keeping
• MS Excel & MIS Reporting
• Communication & Follow-up
• Problem Solving
• Time Management
• Team Coordination
• Attention to Detail
• Cost & Fuel Awareness
• Safety & Compliance Awareness