JT043 - ADMINISTRATIVE ASSISTANT

QUALITY CONSULTING GROUP, a leader in the pharmaceutical, biotech, medical devices, and manufacturing industry, is looking for a talented, highly motivated and enthusiastic to join our team. In this role, you’ll work with a highly enthusiastic team, contributing in a world-class manufacturing industry in Puerto Rico & USA.

Responsibilities:

• Answer, screen, and direct phone calls; take messages as needed
• Manage and organize office supplies and ensure adequate stock levels
• Maintain office filing system and digital databases, ensuring accuracy and confidentiality of file
• Handle incoming and outgoing mail, packages, and deliveries
• Schedule meetings, appointments, and travel arrangements for executives or team member
• Coordinate conference room reservations and prepare materials for meetings
• Prepare and send professional emails, letters, and other forms of communication
• Assist in drafting and proofreading reports, presentations, and documents as needed
• Update and maintain databases, spreadsheets, and other office management tools
• Prepare reports and assist with the preparation of presentations for meetings or proposals
• Assist with organizing company events, conferences, and workshops, including logistics, catering, and materials
• Handle ad-hoc administrative tasks, such as photocopying, scanning, and filing
• Maintain an organized and tidy office environment

Qualifications:

• Associate degree in related area
• 2+ years of experience as an administrative assistant or in a similar role
• Experience in managing office systems, scheduling software, and databases
• Excellent written and verbal communication skills in English and Spanish
• Expert in Excel
• Experience with AI (ChatGPT and Grammarly)
• Proficient in Microsoft Office Suite
• Familiarity with office equipment (printers, scanners, fax machines)
• Customer service-oriented and able to work well in a team environment
• Available for administrative shift (8am to 5pm)