Judicial Assistant

Butler County Common Pleas Court

Domestic Relations Division

JOB TITLE:

Judicial Assistant

FLSA STATUS

Non-exempt

REPORTS TO

Court
Administrator /Judge

EMPLOYMENT STATUS

Full-time

WORK SCHEDULE

35 Hours Per Week

CLASSIFICATION

Unclassified

DEPARTMENT

Hearing Unit

Provides clerical support and assists the Judge as requested.

To perform this job successfully, an individual must be able to satisfactorily perform each essential duty listed below. Reasonable accommodations will be made for disabled persons, covered by the Americans With Disabilities Act, in accordance with its requirements.

· Arrives at work punctually every day.

· Treats co-workers and the public with equality, dignity, and respect.

· Refrains from giving legal advice.

· Maintains confidentiality of sensitive information pertaining to this position.

· Attends all staff and other required meetings unless excused by Judges or Court Administrator.

· Works as a strong team member with all court staff.

• Processes all written decisions by the Judge taken under advisement.
• Greets and directs the public to the proper courtroom.
• Transcribes dictated decisions for the Judge.
• Sets all types of hearing dates in the court’s case management system.
• Processes decrees.
• Updates attorney and litigant information in the court’s case management system.. .
• Prepares all general entries as directed by the Judge.
• Keeps work area in clean and neat order.
• Responds to mail addressed to the Judge containing ex parte communication.
• Other duties include, but are not limited to, copy work, answering phones, distributing faxes, notarizing papers, and providing “general information” to the public.
• Processes letters and receipts for early release from jail.
• Processes various weekly and monthly reports.
• Processes various orders/entries signed by the Judge.
• Assists the Judicial Bailiff as needed.
• Completes task/duties performed by Judicial Bailiff when Judicial Bailiff is absent.
• Processes the after court work within three (3) business days.
• Prepares all types of entries as directed by the Judge.
• Responsible for the orderly evacuation of the public and staff for severe weather or emergency purposes per emergency response protocol (CERT).

· Accurately, completes Affidavit of Indigency, secures signature and notarizes the affidavit.

· Other duties as deemed appropriate by the Judges and/or Court Administrator.

Must be able to competently operate the following equipment: Personal Computer, FTR Digital Recording System, Printers, Copiers, Paper Shredders.

Professional interaction with the public, representatives of the legal community, outside agencies, and in-house staff.

All court-related files pertaining to divorce and domestic violence hearings and court filings.

Good office working conditions.

The following physical demands are typicallyexhibited by position incumbents performing this job’s essential duties and responsibilities. These physical demands are not, and should not be construed to be job qualification standards, but are illustrated to help the employer, employee and/or applicant identify tasks where reasonable accommodations may need to be made when an otherwise qualified person is unable to perform the job’s essential duties because of an ADA disability.

While performing duties of this job, the employee regularly exhibits digital dexterity when working on the computer. The employee frequently sits, stands and walks for extended periods of time. Employee occasionally bends and reaches when retrieving files, and other related tasks. Employee must be able to lift and carry twenty-five (25) pounds as needed. Employee converses verbally with others in-person and by telephone. Vision demands includes frequently close, relatively detailed vision using a computer screen.

Knowledge of: overall court case flow, general computer operations and applications, PC Software including Microsoft Word, FTR Digital Recording System, Proware and PC based hardware.

Ability to:exhibit patience in working with the public and legal professionals; maintain confidentiality of confidential and sensitive subject matter; maintain effective work relationships with court staff and job contacts; work independently.

Skill in: typing efficiently and accurately; communicating effectively with the public, legal professionals and court staff.

An appropriate combination of education, training, course work and experience may qualify an applicant to demonstrate required knowledge, skills, and abilities. An example of an acceptable qualification is: high school diploma and five (5) years practical work experience in a customer service or legal oriented office setting.

This job description in no manner states or implies that these are the only duties and responsibilities to be performed by the employee filling this position, who will be required to follow instructions and perform any duties required by the employee's supervisor or designee.

Revised 2026

Pay: From $40,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location: In person