Judicial Assistant

Judicial Assistant Job Description

Job Title: Judicial Assistant

Position Summary The Judicial Assistant provides comprehensive administrative, clerical, and case management support to a Judge and court staff. This position serves as a key liaison between the court, attorneys, litigants, law enforcement agencies, and the public while ensuring the efficient operation of judicial proceedings and compliance with court policies and procedures.

Essential Duties and Responsibilities

• Manage and maintain the Judge's calendar, scheduling hearings, trials, conferences, and other court proceedings.
• Prepare, review, process, and distribute court orders, legal correspondence, notices, and other judicial documents.
• Maintain accurate case files, records, and confidential information in accordance with court policies.
• Coordinate with attorneys, court personnel, litigants, and external agencies regarding case scheduling and procedural matters.
• Monitor case status and ensure timely processing of filings, motions, and judicial decisions.
• Provide administrative support during court proceedings, including preparing case materials and maintaining records.
• Answer inquiries from attorneys, litigants, and the public while adhering to legal and ethical guidelines.
• Review legal documents for completeness and procedural compliance.
• Update and maintain electronic case management systems and databases.
• Assist with special projects and perform other duties as assigned by the Judge or court administration.

Required Qualifications

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Experience in a court, legal, government, or administrative support environment preferred.
• Knowledge of legal terminology, court procedures, and case management practices is desirable.
• Proficiency in Microsoft Office Suite, case management software, and general office technology.
• Strong organizational, time management, and multitasking skills.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Strong attention to detail and accuracy.

Knowledge, Skills, and Abilities

• Knowledge of judicial processes and court operations.
• Ability to interpret and apply court rules, policies, and procedures.
• Effective interpersonal skills and professional demeanor when interacting with diverse stakeholders.
• Ability to prioritize workloads and meet strict deadlines in a fast-paced environment.
• Strong problem-solving and critical-thinking abilities.
• Ability to work independently and as part of a team.

Working Conditions

• Primarily office and courtroom environment.
• Frequent interaction with judges, attorneys, court personnel, and the public.
• May require occasional overtime to support court schedules and deadlines.

Preferred Competencies

• Case scheduling and docket management
• Legal document preparation and review
• Records management
• Customer service and public interaction
• Confidential information handling
• Administrative and executive support

This job description is intended to provide a general overview of the duties and responsibilities associated with the Judicial Assistant role and may be modified based on specific court or jurisdictional requirements.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.