Junior Accountant

Overview Located in Waltham, Lincoln, and Wayland, Massachusetts, Carroll School is an independent day school that serves students with language-based learning differences, such as dyslexia. Carroll School empowers children to become academically skilled students who are strong self-advocates and confident lifelong learners prepared to enter other academic settings. Carroll is an inclusive community committed to embracing diverse strengths, identities, and lived experiences in order to give each child what they most need to thrive.

Position Summary The Junior Accountant is a full-time, year-round staff position reporting to the Controller. The Junior Accountant performs staff accounting functions and ensures that financial information is both accurate and timely. This role has a major focus on accounts receivables and be responsible for managing cash flows and revenue streams into the School, which includes dealing with various customers, reconciling accounts, booking deposits, and creating monthly journal entries. The incumbent is responsible to communicate accounting policies to all employees, monitor compliance and address issues, as necessary.

Responsibilities Accounts Receivables

• Serves as the primary parent contact for billing inquiries while managing tuition account setup, tuition statement and family invoicing for incidental charges.
• Processes, deposits, and records weekly checks and monthly electronic payments
• Reconciles various accounts receivables accounts (tuition, after-school, summer school, special programs)
• Pull aging accounts receivables report monthly and generates collection emails using templates
• Reconcile and track donations, working with the Advancement office
• Create tuition insurance roster and processes tuition reimbursement claims
• Prepare gift related schedules for audit (pledge file, temp restricted)
• Pull and provide cash receipts support for audit
• Request and provide gift related support for form 990 tax return

Financial Reporting

• Support the month-end closing process and respond to inquiries from budget managers
• Prepare journal entries and account reconciliations for monthly closing
• Support the preparation of annual budget in collaboration with school administrators and department heads
• Support the preparation annual audits (financial & 403b), including preparation of schedules, serving as key contact with auditors
• Assure financial compliance in all reporting areas

Business Office Operations

• Assist with routine accounting and administrative tasks and interdepartmental follow-up communications as assigned
• Review invoices and reimbursement requests to ensure requirements have been met before passing on to Controller or AP Coordinator for processing
• Review reimbursement transactions for missing receipts and works to gather missing documentation
• Performs daily and weekly administrative tasks to ensure smooth office operations

Expectations: Work schedule is Monday through Friday 8:00am-4:00pm, with on-site presence for a minimum of 4 days; this a benefits eligible position.

Minimum Qualifications

• Bachelor’s degree in accounting and 2+ years accounting experience OR
• High School diploma and 5+ years of accounting experience

Preferred Qualifications

• Experience in a public accounting firm or not-for-profit organization
• Strong knowledge of generally accepted accounting principles and fund accounting
• Excellent communication and interpersonal skills
• Familiarity with accounting and database softwares, and proficiency with Excel and Google sheets
• Interest in working in a mission-led organization and respect for the School’s vision

Target compensation is $67,000; range is $60,000–$80,000

Exact salary offered is dependent on experience and demonstrated expertise

Carroll School is an equal opportunity employer that offers competitive salaries and benefits, including comprehensive professional development opportunities.