Junior Accounting Assistant - F&B (Onsite/Dayshift)

Position Summary

The Accounting Associate supports the day-to-day accounting, financial recording, reconciliation, documentation, and government compliance requirements of Sicilian Roast.

The role requires someone who is organized, accurate, dependable, and comfortable working with deadlines and supporting documents.

Candidates must have prior accounting experience in the food and beverage industry. Strong preference will also be given to candidates with hands-on experience in Philippine accounting and government compliance, including BIR, SSS, PhilHealth, Pag-IBIG, and other statutory requirements.

Key Responsibilities

1. General Accounting

·  Record and maintain accurate accounting transactions.

·  Prepare journal entries and supporting schedules.

·  Maintain organized accounting files and supporting documents.

·  Assist in maintaining the general ledger.

·  Ensure transactions are properly classified and documented.

·  Assist with month-end and year-end closing activities.

2. Accounts Payable

·  Review supplier invoices, statements of account, and supporting documents.

·  Verify completeness and accuracy before payment processing.

·  Monitor outstanding payables and payment schedules.

·  Assist in supplier reconciliations.

·  Maintain complete records of payments and withholding taxes.

3. Accounts Receivable & Sales Reconciliation

·  Assist in recording and reconciling daily sales.

·  Reconcile cash, credit card, online payment, and other sales collections.

·  Monitor discrepancies and immediately escalate unresolved variances.

·  Assist in tracking receivables and collections when applicable.

4. Bank & Cash Reconciliation

·  Perform regular bank reconciliations.

·  Verify cash deposits against daily sales reports.

·  Monitor unreconciled transactions and ensure timely resolution.

·  Assist in monitoring petty cash and cash advances.

5. Government & Tax Compliance

This is a key area of the position. Candidates with strong government compliance experience are highly preferred.

·  Assist in preparing and filing BIR tax returns and required attachments.

·  Prepare or review withholding tax computations and certificates.

·  Assist with VAT or percentage tax compliance, as applicable.

·  Maintain BIR books, schedules, and supporting documentation.

·  Monitor statutory filing and payment deadlines.

·  Assist with BIR audits, notices, registrations, renewals, and documentary requirements.

·  Assist in SSS, PhilHealth, and Pag-IBIG reporting, reconciliation, and payment compliance.

·  Assist in processing business permits and other government registrations or renewals.

·  Coordinate with HR, payroll, external accountants, auditors, and government agencies as necessary.

·  Maintain complete records to support government filings and potential audits.

6. Financial Reporting Support

·  Prepare accounting schedules and reports requested by management.

·  Assist in preparing monthly financial statements and management reports.

·  Assist in analyzing account balances and unusual transactions.

·  Provide supporting documents and schedules to external accountants and auditors.

7. Inventory & Food Cost Accounting Support

·  Assist in reconciling physical inventory records with accounting records.

·  Support food cost and inventory variance analysis.

·  Review purchases, receiving documents, transfers, wastage, complimentary items, and adjustments.

·  Assist in monitoring restaurant inventory movements and discrepancies.

·  Coordinate with kitchen, operations, purchasing, and branch management when discrepancies are identified.

·  Assist in maintaining accurate cost records across restaurant branches.

8. Documentation & Internal Controls

·  Ensure accounting documents are complete, properly approved, and properly filed.

·  Follow company approval procedures and accounting controls.

·  Immediately report unusual transactions, discrepancies, missing documents, or control issues.

·  Help improve accounting processes and documentation where needed.

Qualifications

·  Bachelor's degree in Accounting, Accountancy, Finance, or a related field.

·  Must have previous accounting experience in the food and beverage industry.

·  Experience in restaurants, restaurant groups, cafes, hotels, catering businesses, or similar F&B operations is required.

·  Candidates should be familiar with the accounting realities of F&B operations, including daily sales reconciliation, inventory, food cost, supplier payables, cash deposits, and branch-level transactions.

·  Strong preference for candidates with direct experience handling Philippine government accounting and compliance requirements.

·  Experience with BIR filings, withholding taxes, VAT, SSS, PhilHealth, Pag-IBIG, business permits, and statutory reporting is highly desirable.

·  Multi-branch restaurant accounting experience is a strong advantage.

·  Familiarity with accounting software and Microsoft Excel / Google Sheets.

·  Strong understanding of basic accounting principles and reconciliations.

·  High attention to detail and accuracy.

·  Able to organize large amounts of documentation.

·  Able to work independently and meet strict deadlines.

·  Comfortable following up with other departments to obtain missing information or documents.

·  Trustworthy and capable of handling confidential financial information.

Practical F&B accounting experience is mandatory. Practical, hands-on government compliance experience will be considered a major advantage.

Must be amenable to work in Baclaran, Paranaque.