Junior Accounts Payable Assistant

About the role

Support the Finance team in the timely and accurate processing of supplier invoices, payments, and accounts payable records.

Key Responsibilities

• Process supplier invoices, credit notes, and staff claims, ensuring proper documentation and approvals
• Match invoices against purchase orders and delivery/service records; resolve discrepancies with suppliers and internal departments
• Code and record AP transactions accurately in the accounting system
• Prepare payment runs and supporting documentation for approval
• Maintain supplier records and AP documentation
• Reconcile supplier statements and AP balances; investigate variances
• Respond to supplier and internal queries on invoices and payments
• Assist with month-end closing, AP ageing reports, and accruals
• Support audits, GST reporting, and other finance reviews
• Perform ad hoc finance and administrative duties as assigned

Requirements

• Diploma, Higher Nitec, or equivalent in Accounting, Finance, Business, or related field
• Entry-level candidates or those with up to 2 years of AP/accounting experience are welcome
• Basic knowledge of accounting principles and accounts payable processes
• Detail-oriented, organised, and able to meet deadlines
• Good communication and interpersonal skills
• Proficient in Microsoft Excel and willing to learn accounting systems
• Experience with Microsoft Dynamics NAV (Navision) or similar ERP systems is an advantage
• Able to work independently and as part of a team