Junior Admin & Account Assistant

Job Responsibilities

Admin

• Collect and organize the Director's monthly expense receipts.
• Cross-check expense receipts against bank statements and maintain accurate expense records.
• Prepare, update and maintain administrative reports and documentation.
• Monitor and replenish pantry supplies, including snacks, beverages and other daily necessities.
• Purchase office and cleaning supplies, including hand soap, garbage bags, floor cleaners and other essential items.
• Monitor office equipment and facilities to ensure they remain in good working condition.
• Coordinate with external suppliers to arrange regular servicing and maintenance of air conditioners, water dispensers and other office equipment.
• Follow up with suppliers on maintenance and repair arrangements when necessary.

Account

• Check and verify trade invoices before data entry.
• Accurately key in trade invoices into the accounting system.
• Ensure all trade invoices are recorded completely and without omissions.

Job Requirements

• Basic knowledge of Microsoft Excel and Word.
• Good organizational skills and attention to detail.
• Responsible, proactive and able to work independently.
• Good communication and coordination skills.
• Able to follow up on assigned tasks and complete work within deadlines.
• Fresh graduates are welcome to apply.