Junior Admin Cum HR Executive

Key Responsibilities – Office Administration

• Manage daily office administrative matters and ensure smooth day-to-day operations.
• Handle general filing, documentation, correspondence and record keeping.
• Manage office supplies, stationery, equipment and other administrative requirements.
• Coordinate with suppliers, contractors, service providers and other external parties when required.
• Handle incoming calls, emails, courier arrangements and document distribution.
• Maintain proper records of Company assets, keys, equipment and office facilities.
• Prepare and send client invoices, maintain billing records and follow up on payments.
• Assist in preparing quotations, purchase requests and other administrative documents.
• Coordinate office maintenance, repairs and general workplace arrangements.
• Handle property administration, including tenant records, repair complaints, supplier quotations, tenant payment follow-up, land tax renewal and monitoring of utility bills.
• Assist Management with meetings, appointments, reports and other administrative matters.
• Perform any other administrative duties assigned by Management from time to time.

Key Responsibilities – Human Resources

• Maintain and update client files, employee records and HR documentation.
• Assist in recruitment activities, including job posting, candidate screening and interview coordination.
• Prepare employment-related documents, including Offer Letters, Confirmation Letters, Warning Letters, Resignation Acceptance Letters and other HR correspondence.
• Monitor employee attendance, lateness, leave, absence and overtime records.
• Respond to general employee enquiries relating to attendance, leave, payroll and Company policies.
• Assist in preparing HR reports, audit documents and statutory records when required.
• Support training, employee activities and other HR-related matters.
• Perform any other HR duties assigned by Management from time to time.

Job Qualifications

• Minimum SPM, STPM, Diploma or equivalent qualification.
• Fresh graduates and school leavers are welcome to apply.
• No prior HR experience is required; training and guidance will be provided.
• Basic computer knowledge, including Microsoft Word and Excel.
• Good communication and interpersonal skills.
• Able to communicate in Bahasa Malaysia and English; M.andarin will be an added advantage.
• Organized, responsible and willing to learn.
• Able to handle administrative tasks carefully and accurately.
• Comfortable dealing with employees, clients, suppliers and external parties.
• Able to work independently and as part of a team.
• Possess a positive attitude, good work discipline and willingness to take on new responsibilities.

Benefits

• Convenient location near Subang LRT & KTM
• Parking Allowance
• 13th-Month Salary
• Birthday Leave
• Medical Benefits
• Semi-Flexible Working Hours
• Unlimited pantry supply including coffee, tea, snacks and Maggi Hot Cups
• Team Building / Annual Dinner / Birthday Celebrations
• Work From Home every Friday