Junior Admin Executive

• Manage hostel for overseas colleagues.
• Organize a filing system for important and confidential company documents.
• Coordinate and schedule meetings and appointments.
• Prepare meeting minutes report as and when required.
• Arrange transportations, travel and accommodations.
• Coordinate in-house and external events i.e. monthly birthday celebration, department dinner, etc.
• Manage licenses and renewals.
• Manage incoming and outgoing mail and packages.
• Prepare reports, presentations, and other documentation for meetings and presentations.
• Organize and maintain physical and electronic files, records, and databases, ensuring accuracy and confidentiality.
• Oversee office supplies inventory and place orders when necessary.
• Oversee security services & landscape/cleaning related services provided by vendors.
• Liaise with external vendors, suppliers, and clients to ensure smooth business operations.
• Manage daily food arrangement with canteen operator.
• Manage prayers preparation.
• Provide general administrative support to various departments as needed.
• Perform other duties assigned as and when required.

Requirements

• Bachelor’s Degree / Diploma holder in Business Administration/Office Management.
• Fresh graduates are encouraged to apply.
• Excellent organizational and time management skills with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills, capable of interacting with individuals at all levels of the organization.
• Proficient in Microsoft Office suite (Word, Excel, PowerPoint) and other relevant software applications.
• Detail-oriented and able to maintain accuracy in work.
• Ability to maintain confidentiality and handle sensitive information with professionalism.
• Strong problem-solving skills with the ability to multitask and adapt in a fast-paced environment.
• A positive attitude and exceptional interpersonal skills, coupled with a customer service-oriented approach.
• Fluent in Mandarin, Malay & English to effectively communicate with overseas colleagues from China & Taiwan.
• Possess own transport & willing to travel.
• Malaysian citizen.
• Willing to work in Senawang, Negeri Sembilan.