Junior Administration Executive

Spring Bio Solution is a global leader in comparator sourcing and clinical trial supplies, serving 600+ clients worldwide. With experience across 1,000+ clinical trials and 12,000+ bioequivalence studies, we deliver compliant, reliable sourcing through our global presence across the USA, EU, Singapore, China, and India. Supported by 400+ partners and 40+ innovators, ensuring 99.9% sourcing success.

POSITION OVERVIEW
Spring Bio Solution is looking to hire a Junior Executive – Administration to support the Administration function on a day-to-day basis. This role is being created to ensure high operational efficiency across routine office administration, vendor management, documentation, and travel support.

KEY RESPONSIBILITIES

• Manage day-to-day office operations and facilities, ensuring smooth and efficient functioning of the workplace.
• Coordinate with vendors and handle procurement of office supplies, ensuring timely availability and cost-effective purchasing.
• Assist with documentation, data entry, and preparation of basic reports as required by the Administration function.
• Handle travel bookings and visa arrangements for employees, ensuring accuracy and timely processing.
• Maintain proper records and filing systems, both physical and digital, for administrative documentation.
• Liaise with internal departments to ensure administrative requirements across the organization are addressed promptly.

DESIRED CANDIDATE PROFILE

• Graduate in any discipline; prior experience in office administration or a similar support role is preferred.
• Strong organizational skills with the ability to multitask and priorities routine office responsibilities.
• Good communication skills, both written and verbal, for coordinating with vendors and internal stakeholders.
• Working knowledge of MS Office (Word, Excel, Outlook) for documentation and basic reporting.
• Detail-oriented approach with the ability to handle documentation and data entry accurately.
• Prior exposure to travel and visa coordination will be an added advantage.
• Willingness to take ownership of routine administrative tasks and work with minimal supervision.

KEY SKILLS

• Office Administration
• Vendor Coordination & Procurement
• Documentation & Data Entry
• Travel & Visa Booking
• MS Office Proficiency
• Time Management