Junior Administrative Assistant

About the Role

We are looking for a detail-oriented and proactive Junior Administrative Assistant to join our Key Account Team.

This is an entry-level role supporting the team in sales and data reporting, customer orders, documentation and daily commercial operations. You will work closely with the Key Account Team and other internal departments, gaining practical exposure to sales operations, customer management and business data.

The position is suitable for fresh graduates or junior candidates who are organised, comfortable working with numbers and Excel, and interested in developing a career in sales administration or commercial operations.

Key Responsibilities

• Prepare, update and maintain regular sales, inventory and customer performance reports.
• Collect, organise and analyse sales data to support the Key Account Team in monitoring business performance.
• Follow up on customer orders, stock replenishment, delivery status and general customer enquiries.
• Prepare quotations, product information, sales documents and other business materials.
• Maintain accurate customer information, sales records and related business documentation.
• Coordinate with Sales, Logistics, Marketing and Finance teams and provide daily administrative and operational support.

Requirements

• Diploma or above; fresh graduates and candidates with limited working experience are welcome.
• Good command of Microsoft Office, particularly Excel; knowledge of Pivot Tables and VLOOKUP / XLOOKUP is preferred.
• Comfortable working with numbers and business data, with good attention to detail and accuracy.
• Well-organised, proactive and responsible, with the ability to manage multiple tasks and follow up effectively.
• Good written and verbal communication skills in English and Chinese.
• Previous experience in administration, sales support, customer service, retail or trading, or exposure to ERP/CRM systems, is an advantage.