Junior Administrator

Office Administrator

We are seeking an organised, proactive, and detail-oriented Office Administrator to join our Offaly office.

Applicants must already live in Offaly or nearby surrounding areas with a valid work permit. Strong spoken and written English is essential to communicate effectively with clients and care teams, understand care plans and complete accurate records.

The successful candidate will play a key role in ensuring the smooth day-to-day running of the office, providing administrative and operational support to management and staff. This role requires excellent organisational skills, strong attention to detail, and the ability to manage multiple priorities in a busy office environment.

Key Responsibilities:

• Support day-to-day office operations, ensuring the office runs efficiently and professionally.
• Provide comprehensive administrative support to management and wider teams.
• Answer and direct phone calls, emails, and general correspondence in a professional and timely manner.
• Maintain accurate office records, filing systems (both electronic and paper-based), and databases.
• Prepare, format, and distribute documents, reports, and correspondence as required.
• Schedule meetings, manage calendars, and coordinate appointments.
• Order and manage office supplies, ensuring adequate stock levels are maintained.
• Assist with maintaining employee records and supporting onboarding documentation.
• Ensure compliance with company policies, procedures, and relevant legislation.
• Take initiative in improving administrative processes and office efficiency.

Essential Requirements:

• Previous experience in an office administration, administrative assistant, or similar role.
• Strong organisational and multitasking skills with excellent attention to detail.
• Excellent written and verbal communication skills.
• Ability to work independently and manage competing priorities effectively.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Strong record-keeping and data management skills.
• Professional, reliable, and confidential approach to work.

Desirable:

• Experience working in a healthcare, homecare, or regulated environment.

Job Type: Full-time

Application question(s):

• Do you currently live in County Offaly?

Experience:

• Office Administration: 1 year (preferred)

Language:

• English (required)

Work authorisation:

• Ireland (required)

Work Location: In person