Junior Bids and Tenders Associate

About the Company

Renovations is a construction company specialising in roofing solutions focusing on commercial projects and larger residential projects. Staring in Manitoba, we expanded into Alberta, and five years ago, into Ontario. We are experiencing temendous growth and currently looking for a motivated and talented individual with a drive to succeed.

Position Summary

The Bids and Tenders Associate is responsible for creating and overseeing all aspects of pricing strategy, contract management, and competitive bids (RFPs, RFQs, tenders, and proposals). This role ensures accuracy, compliance, and profitability by managing contracts, tenders, and customer pricing while also leading the proposal process for new business opportunities. The BTA will work cross-functionally to ensure optimal contract execution, competitive submissions, and sustainable growth.

Responsibilities and Duties

Contract and Pricing Management

• Source contract and tender opportunities from multiple platforms.
• Review contracts and prepare submission, extension, or renewal paperwork as required.
• Prepare and review tenders, quotes, and supporting documentation.
• Ensure contract notifications, requirements, and deadlines are met.
• Provide accurate pricing quotes for customers and prospects.
• Manage pricing tables, contract updates, rebates, and related documents.
• Determine optimal pricing strategies to achieve revenue and margin targets.
• Communicate with Bid Committees, sales teams, and stakeholders to ensure timely execution of contracts.
• Oversee post-contract activities including award meetings, debriefs, and follow-up.

Bid & Proposal Management

• Lead the end-to-end RFP/RFQ and proposal process, from opportunity evaluation through to submission and post-award handoff.
• Coordinate with cross-functional stakeholders (sales, finance, legal, operations, SMEs) to gather inputs for high-quality submissions.
• Develop and maintain a centralized proposal content library to ensure consistency and compliance.
• Facilitate proposal kickoff meetings, set timelines, and manage deliverables to meet deadlines.
• Conduct win/loss reviews and provide feedback to improve future bids.
• Ensure submissions meet compliance, legal, and client requirements.

Collaboration and Performance

• Work with cross-functional teams to ensure seamless contract execution and order fulfillment.
• Support complaint resolution and corrective actions related to pricing or contractual terms.
• Provide reporting and insights to leadership on pricing performance, bid outcomes, and contract results.

Education

• High school diploma or equivalent required; college or university diploma preferred.
• Bachelor’s degree in Business, Commerce, or a related field strongly preferred.

Desired Experience

• 5+ years leading contract management, pricing, and competitive quote/proposal activities (RFPs, RFQs, bids, tenders) within a competitive sales environment.
• Experience in logistics, inventory management, customer service, or sales.
• Industry experience in distribution, manufacturing, logistics, or regulated industries.
• Proven ability to lead teams, mentor staff, and drive results.

Skills and Competencies

• Strong knowledge of contract management and pricing best practices.
• Proficiency in MS Office (Excel, Word, PowerPoint; pivot tables required).
• Familiarity with DDI and Hubspot considered an asset.
• Experience with proposal management tools (Loopio, RFPIO, Qvidian) an asset.
• Strong analytical, negotiation, and conflict resolution skills.
• Excellent written and verbal communication skills, with experience in proposal writing and persuasive storytelling.
• Strong organizational and project management abilities with the ability to manage multiple deadlines.
• Detail-oriented with the ability to ensure compliance and accuracy.

Personal Characteristics

• Trustworthy
• Detail Oriented. This is a must because the person working on the bid must be aware of the contractual requirements of the project.
• Organized, optimistic, and process-oriented.
• Patient, resilient, and calm in stressful situations.
• Takes initiative and demonstrates urgency when required.

Employment Status: This position is for an existing vacancy.

What Ronovations Offers

• We understand that most people do not have experience working with bids, hence extensive training will be provided to ensure that you succeed.
• Extensive backend support spanning multiple time zones.
• Lucrative incentive commissions.
• Hybrid work environment

Pay: $40,000.00-$120,000.00 per year

Benefits:

• Casual dress
• On-site parking

Work Location: In person