Junior Bookkeeper

Key Responsibilities

Bookkeeping & Financial Administration

• Capture daily financial transactions accurately and timeously.
• Process supplier invoices, customer invoices, credit notes, receipts, and payments.
• Allocate transactions to the appropriate general ledger accounts.
• Assist with monthly bookkeeping and month-end processes.
• Maintain accurate financial records and supporting documentation.
• Maintain organised electronic and physical filing systems.

Supplier Accounts / Creditors

• Capture supplier invoices accurately.
• Match supplier invoices against purchase orders, goods received notes (GRNs), and delivery documentation.
• Reconcile supplier statements to accounting records.
• Investigate pricing, quantity, and invoice discrepancies.
• Follow up on outstanding invoices and credit notes.
• Assist with preparing supplier payment schedules.
• Maintain accurate supplier account information.

Warehouse & Stock Administration

• Assist with reconciling stock movements against accounting and warehouse records.
• Verify documentation relating to stock received and dispatched.
• Assist with investigating stock discrepancies.
• Ensure supporting documentation is available for stock purchases and adjustments.
• Assist with stock counts and the reconciliation of physical stock to system records.
• Check that stock-related invoices correspond with goods received.
• Liaise with warehouse personnel regarding discrepancies in quantities, deliveries, returns, and documentation.
• Assist with processing approved stock adjustments and returns.

Customer Accounts / Debtors

• Capture customer invoices and receipts where required.
• Allocate customer payments accurately.
• Assist with customer account reconciliations.
• Follow up on outstanding documentation and account queries.
• Process approved credit notes and adjustments.
• Maintain accurate customer records.

Banking & Reconciliations

• Capture bank transactions.
• Assist with bank reconciliations.
• Reconcile petty cash where applicable.
• Investigate and report discrepancies.
• Maintain supporting documentation for financial transactions.

Procurement & Documentation

• Assist with checking purchase orders against supplier invoices.
• Verify quantities and pricing against approved documentation.
• Ensure purchase orders, delivery notes, GRNs, invoices, and credit notes are correctly matched and filed.
• Follow up with relevant departments regarding missing or incomplete documentation.

General Duties

• Provide administrative support to the Senior Bookkeeper, Accountant, or Finance Manager.
• Liaise with warehouse, procurement, sales, and finance personnel.
• Assist with audit preparation and supporting documentation.
• Maintain confidentiality of company and financial information.
• Comply with company financial controls and procedures.
• Perform other reasonable finance and bookkeeping duties as required.

Minimum Requirements

• Matric / Grade 12.
• Certificate or Diploma in Bookkeeping, Accounting, Finance, or a related field is advantageous.
• Previous bookkeeping or finance administration experience is advantageous.
• Experience within a warehouse, distribution, logistics, wholesale, or stock-controlled environment is advantageous.
• Understanding of basic accounting and bookkeeping principles.
• Good Microsoft Excel skills.
• Experience with accounting or ERP software such as Xero, Sage, Pastel, QuickBooks, or similar is advantageous.
• Basic understanding of inventory and stock processes.

Skills & Competencies

• Strong numerical ability.
• High level of accuracy and attention to detail.
• Good reconciliation skills.
• Good organisational and administrative abilities.
• Ability to identify and investigate discrepancies.
• Ability to work under pressure and meet deadlines.
• Good communication and interpersonal skills.
• Ability to work effectively with finance and warehouse teams.
• Trustworthy and able to handle confidential information.
• Willingness to learn and develop.
• Strong problem-solving skills.

Key Performance Areas

• Accurate and timely capturing of financial transactions.
• Accuracy of supplier and customer reconciliations.
• Accurate matching of purchase orders, GRNs, delivery notes, and invoices.
• Identification and resolution of stock and financial discrepancies.
• Accurate maintenance of supporting documentation.
• Timely completion of bank and account reconciliations.
• Proper financial record keeping and filing.
• Compliance with internal finance and warehouse procedures.

Pay: R12 000,00 - R15 000,00 per month

Work Location: In person