Junior Client Billing Assistant

Overview

Join our dynamic team as a Junior Client Billing Assistant and become a vital part of our financial operations! In this energetic role, you will support the billing process by managing client accounts, ensuring accurate data entry, and maintaining seamless communication with clients and internal teams. This position offers an exciting opportunity to develop your accounting skills within a fast-paced environment, contributing to the overall success of our organization. Your enthusiasm and attention to detail will help us deliver exceptional service and uphold our commitment to accuracy and efficiency.

Responsibilities

• Assist in preparing and processing client invoices using billing software and accounting systems such as QuickBooks, Sage, or PeopleSoft
• Enter and verify data accurately in spreadsheets, financial software, and databases, ensuring compliance with GAAP (Generally Accepted Accounting Principles) and SOX (Sarbanes-Oxley Act) requirements
• Support accounts receivable management by tracking overdue payments, following up with clients via phone or email, and managing collections accounts
• Reconcile accounts receivable and payable transactions through journal entries and account analysis using Excel formulas and data analysis techniques
• Collaborate with internal teams to resolve billing discrepancies, perform account reconciliations, and ensure timely payments
• Maintain detailed records of billing activities, customer interactions, and account adjustments with precision
• Provide excellent customer service by addressing client inquiries professionally while demonstrating strong phone etiquette and client communication skills

Experience

• Prior experience in accounting or finance roles involving billing, data entry, or account reconciliation is preferred but not required; we welcome motivated candidates eager to learn
• Familiarity with financial software such as QuickBooks, Sage, PeopleSoft, or similar platforms is highly advantageous
• Strong understanding of accounting concepts including debits & credits, journal entries, double entry bookkeeping, and governmental accounting practices
• Demonstrated proficiency in Microsoft Office tools—especially Excel for data analysis, spreadsheets creation, and formula application—is essential
• Knowledge of collections account management, accounts payable/receivable processes, and technical accounting standards such as GAAP will set you apart
• Excellent analysis skills combined with attention to detail enable effective account reconciliation and error resolution
• Effective communication skills for client interaction via phone or email are crucial for success in this role

This position is paid and designed for individuals who are eager to grow their expertise in corporate accounting while contributing to a team-oriented environment. If you’re passionate about numbers, detail-oriented work, and delivering outstanding service—apply now to become a key player in our finance team!

Pay: $23.00 - $28.00 per hour

Expected hours: 42.0 per week

Benefits:

• 401(k)
• 403(b)
• AD&D insurance
• Health insurance
• Paid sick time
• Vision insurance

Work Location: In person