Junior Commercial Coordinator - DWC

JOB PURPOSE:

ExecuJet MRO Services is currently seeking a suitably qualified Junior Commercial Coordinator to fill a vacancy within the Commercial Department. The main objective of the role is to perform all the functions and activities independently and efficiently.

KEY RESPONSIBILITIES:

• Ensuring customer’s aircraft for registration, type, scope of work requested is covered within the Regulatory Approvals held by EJME.
• Creating Maintenance Proposals with reference to the customers required work scope;
• Reviewing Customer and Aircraft for any Sanctions related limitations;
• Ascertaining whether customers have an Aircraft Maintenance Service Agreement (AMSA) in force - referencing the commercial terms.
• Researching requested maintenance, AD/SB/STC or upgrades for any kits/parts/tooling required to accomplish the work scope.
• Obtaining Labour hour estimates for work requested to be included to the Maintenance Proposal and Manpower Planning.
• Ensuring all data and information provided is valid and correct.
• Ensuring Maintenance Proposals are presented to company standards, format, and content.
• Obtaining the required internal reviews and approvals.
• Liaising with Sales Managers and Maintenance Supervisors for scheduling of inputs.
• Liaising with Customer to schedule slots for Hangar Planning as well as any 3rd party services required, Paint, Interior, Eng/APU/Gear Overhauls.
• Sending Maintenance Proposal and T&C documents to the Customer and updating Corridor of the status.
• Follow up with Customers and amending Proposals as necessary to ensure the work is secured.
• Ensuring accepted Proposals are passed on to Planning for Work Order compilation and the Finance Department for pre-billing.
• Coordinate project handover meetings with assigned project planner, engineer, Customer Project Manager and others as required.
• Attending Pre-Input meetings with customers as and when required.
• Creating, amending, and updating Corridor task templates for accurate description of tasks, labour, materials, and tooling requirements.
• Issuing parts requisitions to Materials Department upon proposal approval and after receipt of pre-payment to ensure timely delivery of parts.
• Monitoring parts requirements in Corridor task templates to increase efficiencies.
• Retaining copies of past proposals, bids, tenders, and enquiries actioned.
• Monitoring Customer maintenance programs, where available, to forecast larger scheduled maintenance events within Corridor to contact the Customer to offer the service.
• Send weekly reports to the concerned departments in the absence of the senior commercial coordinator.
• Understand and ensure compliance with all relevant internal and external rules, regulations and procedures that apply to the conduct of the business in which you are involved.

QUALIFICATIONS:

Essential

• Solid working knowledge of Aviation Regulations.
• Strong understanding of critical maintenance functions.
• Able to navigate aircraft technical data.

Desirable

• Solid background in Aircraft MRO or CAMO planning departments.
• Minimum 5 years’ experience in a similar role in the aviation industry.
• Computer literate.
• Previous experience with Corridor and CAMP systems.
• Business Aviation Experience.

PERSON SPECIFICATION:

Essential

• Very good written and spoken English language skills.
• Effectively communicate with Customers.
• Effective multi-cultural communications.
• Ability to multitask and work under pressure.
• Ability to prioritize workload.