JUNIOR CONTRACT EXECUTIVE

About the role

This is a Junior Contract Executive position supporting contract administration, quantity surveying, and commercial management activities across pre-contract and post-contract project stages in construction.

Key responsibilities

Pre-contract stage:

• Assist in collecting and organising tender documents, including drawings, specifications, Bills of Quantities (BQ) and other relevant tender information.
• Assist in preparing and compiling tender documentation and ensuring timely submission.
• Assist in sourcing and obtaining quotations from suppliers and sub-contractors in accordance with tender requirements.
• Assist in preparing quotation comparison sheets and reviewing suppliers' and sub-contractors' quotations.
• Assist in quantity take-off, basic cost estimation and rate analysis under the guidance of the immediate superior.
• Assist in reviewing tender costs, including material, labour, plant, subcontract and other relevant project costs.
• Assist in tender clarification and coordination with suppliers and sub-contractors where required.
• Assist in preparing tender pricing and commercial submissions.
• Maintain proper records of tender documents, quotations, costing, correspondence and other relevant information.

Post-contract stage:

• Assist in arranging and maintaining Letters of Award, contract documents and other relevant project documentation.
• Assist in reviewing drawings, specifications, scope of works and contract requirements.
• Assist in maintaining project cost and commercial records.
• Assist in preparing and monitoring progress claims and payment applications to clients and consultants.
• Assist in preparing, submitting and monitoring Variation Orders and other contractual submissions.
• Assist in compiling supporting documents for Extension of Time (EOT) claims and other contractual submissions, where applicable.
• Assist in the administration of sub-contracts, purchase orders and work orders.
• Assist in reviewing and verifying progress claims and payment submissions from suppliers and sub-contractors.
• Assist in monitoring project costs, commitments and variations against the approved project budget.
• Assist in maintaining proper records of contractual correspondence, claims, variations, payment matters and other commercial documentation.

Requirements:

• Degree or Diploma in Quantity Surveying, Building, Construction Management, Civil Engineering or other relevant construction-related disciplines.
• Fresh graduates with relevant internship or practical experience are strongly preferred.
• Candidates with 1–2 years of relevant experience in contract administration, quantity surveying, commercial management or construction will also be considered.
• Basic knowledge of construction contracts, tendering, costing, quantity measurement, variation orders, progress claims and final accounts will be an advantage.
• Familiar with construction drawings, specifications, Bills of Quantities (BQ), tender documents and contract documentation.
• Good numerical, analytical and problem-solving skills with strong attention to detail.
• Proficient in Microsoft Office, particularly Microsoft Excel.
• Good communication, interpersonal and coordination skills.
• Good command of English and Bahasa Malaysia, both written and spoken.
• Mandarin language proficiency will be an added advantage, particularly for communication with Mandarin-speaking clients, suppliers or sub-contractors.