Junior Executive Assistant

Job Summary:

The Junior Executive Assistant will provide high-level administrative and personal support to the Top Management to ensure smooth day-to-day operations. This role involves handling confidential information, managing schedules, travel, errands, and assisting with both professional and personal tasks.

Key Responsibilities:

Business Support:

• Manage and maintain the executive’s business calendar, including appointments, meetings, and travel arrangements.
• Act as the primary point of contact between the executive, employees, clients, and external partners.
• Handle correspondence, emails, and phone calls, prioritizing urgent matters.
• Prepare reports, presentations, and business documents with accuracy and professionalism.
• Assist with project management and oversee business-related tasks to ensure deadlines are met.
• Coordinate meetings, including agenda preparation and follow-up on action items.
• Maintain and organize important documents, contracts, and records.

Personal & Family Support (as needed):

• Assist with personal scheduling, family events, and household management.
• Oversee personal travel arrangements, reservations, and logistics.
• Manage vendors, service providers, and household staff, if applicable.
• Handle personal errands, bill payments, and other administrative tasks.

Qualifications & Skills:

• Bachelor’s degree preferred or equivalent experience in a similar role.
• 2-3 years of experience as a Administrative/Executive Assistant role, ideally in a family business or private office setting.
• Exceptional organizational and multitasking abilities.
• Strong written and verbal communication skills.
• High level of discretion, trustworthiness, and professionalism.
• Proficiency in Microsoft Office Suite, Google Workspace, and business management tools.
• Ability to work independently and problem-solve effectively.
• Flexibility to handle both business and personal tasks.

Work Environment:

This role requires flexibility and adaptability, with occasional evening or weekend availability depending on business and family needs.