Junior Executive Assistant

JOB TITLE: Junior Executive Assistant

DEPARTMENT: Executive Office

LOCATION: Abuja, Nigeria

JOB TYPE: Full-time

EXPERIENCE LEVEL: Entry Level

EXPERIENCE: 0–2 years

REPORTS TO: Executive Assistant to the CEO

JOB SUMMARY

Real Forte Estates is seeking a highly organised, proactive, and detail-oriented Junior Executive Assistant to support the executive assistant to the CEO.

The Junior Executive Assistant will work closely with the Executive Assistant, providing administrative, organisational, and coordination support while learning the processes and responsibilities involved in executive assistance.

This is a hands-on role suited to an ambitious individual who is eager to learn, highly organised, discreet, and capable of working in a fast-paced environment. The successful candidate will initially support the executive assistant with delegated responsibilities and, with demonstrated competence, gradually take on greater responsibilities.

The role does not replace the existing executive assistant but serves as a dedicated support and backup function within the executive office.

KEY RESPONSIBILITIES

• Work closely with the Executive Assistant to support the smooth day-to-day operation of the Executive Office.
• Shadow the Executive Assistant and learn executive support processes, workflows, priorities, and standards.
• Assist with coordinating the CEO's calendar, meetings, appointments, and engagements as delegated.
• Prepare meeting agendas, briefing materials, presentations, minutes, and action points where required.
• Assist with coordinating meetings and ensuring relevant information and materials are available on time.
• Follow up on tasks, decisions, and action points assigned by the Executive Assistant.
• Draft, proofread, and organise emails, letters, reports, memos, presentations, and other business correspondence.
• Assist with maintaining organised and up-to-date electronic and physical records.
• Support internal and external communication on behalf of the Executive Assistant as delegated.
• Assist with research, information gathering, data compilation, and preparation of reports.
• Help monitor deadlines, appointments, deliverables, and outstanding tasks.
• Assist with travel arrangements, logistics, events, and other executive-related activities when required.
• Support the Executive Assistant in coordinating communication between the CEO, management, employees, clients, partners, and other stakeholders.
• Provide backup support to the Executive Assistant when required.
• Handle confidential information with a high level of discretion and professionalism.
• Take ownership of assigned tasks and ensure they are completed accurately and within the required timelines.
• Perform other duties assigned by the executive assistant or management.

REQUIREMENTS

• B.Sc., HND, or OND in business administration, management, mass communication, office technology and management, public administration, or a related discipline.
• 0–2 years of experience in administrative support, executive assistance, office administration, customer service, or a related field.
• Fresh graduates are encouraged to apply.
• Excellent written and verbal communication skills.
• Strong organisational and time-management skills.
• Excellent attention to detail.
• Strong follow-up and task-management abilities.
• Proficiency in Microsoft Office and Google Workspace.
• Ability to prepare professional emails, reports, presentations, and business correspondence.
• Ability to handle confidential and sensitive information with discretion.
• Strong interpersonal and relationship-management skills.
• Ability to multitask and manage competing priorities.
• Proactive, resourceful, and willing to take initiative.
• Ability to learn quickly and work effectively under the guidance of the Executive Assistant.
• Professional attitude, appearance, and communication.

IDEAL CANDIDATE

The ideal candidate is someone who:

• Is highly organised and pays close attention to detail.
• Learns quickly and is genuinely interested in executive support and business operations.
• Takes initiative rather than waiting to be given instructions for every task.
• Has excellent communication and interpersonal skills.
• Is dependable and follows through on assigned responsibilities.
• Can maintain confidentiality and exercise good judgement.
• Is comfortable working closely with senior executives and management.
• Can adapt quickly to changing priorities.
• Is coachable, receptive to feedback, and eager to develop professionally.
• Can represent the Executive Office with professionalism and discretion.

ROLE DEVELOPMENT

The Junior Executive Assistant will receive hands-on exposure to executive support and the operations of the Executive Office.

The role is structured to allow the successful candidate to learn directly from the executive assistant to the CEO, gain practical experience, and progressively take ownership of more responsibilities as competence and confidence are demonstrated.

This position provides a potential pathway for growth into a full executive assistant or other senior administrative and executive support role based on performance and organisational needs.

WHAT WE OFFER

• Hands-on training and mentorship in executive assistance.
• Direct exposure to executive office operations and business management.
• Professional development and learning opportunities.
• Career growth and progression opportunities.
• A collaborative and fast-paced work environment.

HOW TO APPLY

• Interested candidates should apply through Indeed with an updated CV.
• Only shortlisted candidates will be contacted.

Work Location: In person