Junior Executive Assistant

Qualifications

• Graduate of Data Science, Accounting, Finance, or Industrial Engineering
• Open to fresh graduates; prior EA experience not required
• Honor graduates or candidates with leadership experience are preferred
• Strong organizational, time management, and communication skills
• Fluent in English; ability to speak Mandarin is a plus
• Willing to report to the office Monday to Friday

What type of work will you be doing? What skills will you be performing on a regular basis?

• Meeting Coordination: Manage the COO’s calendar, ensuring meetings are scheduled efficiently. This includes coordinating with internal teams, preparing agendas, handling logistics, and making sure all necessary materials are ready.
• Executive Support for Special Tasks: Assist the COO with high-priority tasks and strategic initiatives, ensuring they stay on track and align with company goals.
• Task Delegation & Follow-Up: Help manage task assignments by tracking progress, following up on deadlines, and ensuring responsibilities are completed on time. Be proactive in anticipating needs and keeping things running smoothly.
• Travel & Event Logistics: Handle logistics for external meetings and events, including coordinating travel, booking accommodations, and ensuring a seamless itinerary for the COO and guests.
• Expense Tracking: Monitor and track the COO’s expenses, ensuring accurate documentation and budget compliance. This includes processing receipts, reconciling statements, and providing regular updates on financial matters.
• Document Management: Keep important files and documents organized, both physically and digitally. Maintain records, draft reports, and ensure easy access to essential information.
• Office Oversight: Support the smooth day-to-day operations of the COO’s workspace by managing office supplies, coordinating with administrative staff, and maintaining an organized and efficient environment.

Work Expectations

• High Availability: Stays available to support the COO's business needs, including schedule changes, urgent requests, meetings, events, and travel.
• Schedule Flexibility: Willing to adjust working hours when reasonably required by the COO and the business.
• Learning and Adaptability: Willing to learn and follow the Company's procedures, standards, and formats, even without prior EA experience.
• Responsiveness: Responds to and coordinates work matters promptly and professionally.
• Accountability: Takes ownership of assigned tasks, follows up on pending items, and raises issues early when needed.
• Confidentiality: Keeps executive, company, employee, and client information strictly confidential and handles sensitive matters with discretion.
• Professional Conduct: Shows professionalism, integrity, reliability, attention to detail, and openness to feedback.

Pay: Php20,000.00 - Php25,000.00 per month

Work Location: In person