Junior Executive Assistant

About the role

We are looking for an organised and proactive Executive Assistant to support our Managing Director in daily administration, scheduling, communication, and management coordination. This role suits someone with strong communication skills, attention to detail, and the ability to follow through on tasks while handling confidential information professionally.

Key responsibilities

• Manage the Managing Director's calendar, appointments, meetings, and daily schedule
• Coordinate meetings, including invitations, agendas, supporting documents, and logistical arrangements
• Prepare meeting minutes and maintain action trackers, following up with relevant personnel on deadlines and outstanding matters
• Arrange business travel, accommodation, transportation, and itineraries when required
• Prepare and format correspondence, reports, presentations, and management documents
• Liaise with department heads, employees, clients, vendors, and external stakeholders on behalf of the Managing Director
• Consolidate departmental updates and prepare management summaries, reports, and trackers
• Monitor management instructions, company priorities, and ongoing initiatives, highlighting urgent matters or delays
• Maintain organised and confidential records, ensuring accurate filing and document version control
• Support business presentations, proposals, corporate events, client meetings, and special projects

Requirements

• Bachelor’s Degree in Business Administration, Management, Corporate Administration, or a related field.
• Preferably relevant experience during internship in executive assistance, management support, or corporate administration. Fresh graduates are welcome to apply.
• Experience or internship exposure supporting senior management would be an added advantage.
• Proficient in Microsoft Office, particularly Word, Excel, PowerPoint, and Outlook.
• Strong written and verbal communication skills in English and Bahasa Malaysia.
• Excellent organisational, coordination, time-management, and follow-up skills.
• Able to work independently, prioritise competing tasks, and meet deadlines.
• Professional and discreet when handling confidential information.
• Proactive, adaptable, and attentive to detail, with good problem-solving and interpersonal skills.