Junior Executive Assistant- Data Centre Operations

Location: Brampton, ON – On-site
Job Type: Full-time

About the Role

We're a growing data centre company looking for an organized, professional Junior Executive Assistant to support our site leadership team. This role combines executive support with front-of-house responsibilities. You'll be the first point of contact for visitors, contractors, and clients arriving on site. The ideal candidate is detail-oriented, comfortable with technology, and able to keep daily operations running smoothly in a fast-paced, security-conscious environment.

Key Responsibilities

Executive Support

• Manage calendars, schedule meetings, and coordinate appointments for site leadership
• Prepare, edit, and format correspondence, reports, presentations, and meeting materials
• Take meeting notes, track action items, and follow up on deadlines
• Coordinate travel arrangements and process expense reports
• Maintain organized digital and physical filing systems
• Handle confidential information with discretion and professionalism
• Use AI tools to draft documents, summarize information, and streamline administrative tasks

Reception & Site Access

• Greet visitors, clients, vendors, and contractors in a professional and welcoming manner
• Sign in and sign out all guests according to site security and access procedures
• Verify visitor identification and coordinate with hosts and security personnel
• Issue and track visitor badges and maintain accurate visitor logs
• Answer and direct phone calls and general inquiries
• Keep the reception and common areas organized and presentable

Office Administration

• Order and track office supplies
• Coordinate deliveries and incoming and outgoing mail
• Support onboarding logistics for new staff and contractors
• Assist with special projects as needed

Qualifications

• 2+ years of experience as an executive assistant, administrative assistant, or in a similar role
• Fluent in English with strong reading, writing, and verbal communication skills
• Proficient in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams
• Experience using AI tools (e.g. ChatGPT, Microsoft Copilot, Claude) to support daily work
• Excellent organizational and time-management skills
• Professional, friendly demeanour with strong customer-service skills
• Ability to handle sensitive information with discretion
• High school diploma required; post-secondary education in business or office administration is an asset

Nice to Have

• Experience in data centres, technology, facilities, or other secure or regulated environments
• Familiarity with visitor management or access control systems

What We Offer

• Competitive compensation
• Opportunity to grow within a fast-growing industry
• Hands-on exposure to critical infrastructure operations
• Supportive, collaborative team environment

How to Apply

Submit your resume through Indeed. Candidates selected for an interview will be contacted directly.

Due to the nature of the site, the successful candidate may be required to complete a background check.

Pay: $38,159.30-$67,209.26 per year

Work Location: In person