Junior Executive Assistant (Mid Shift)

About The Back Room

We exist to free our clients' time so they can focus on what they do best — growing their business. We deliver smart, efficient solutions that liberate teams from the everyday admin, and we hold ourselves to the same standard. Time is the ultimate currency, and we treat it like it.

About the Client

Our client is a UK-based professional services and accountancy firm known for its modern, entrepreneurial approach to traditionally conservative accounting services. It is recognized as a top 20 UK accounting firm, offering audit, tax, advisory, deals, and wealth management services to ambitious mid-market businesses across the UK.

The Role
We're looking for an organized, detail-oriented Executive Assistant to provide dedicated calendar and scheduling support to an executive or senior leader. This is an entry-level opportunity ideal for someone early in their administrative career who is proactive, discreet, and comfortable managing a fast-moving schedule.

What You'll Do

• Manage and maintain the executive's calendar, including scheduling, rescheduling, and prioritizing meetings
• Coordinate meeting logistics: booking rooms, setting up video calls, and confirming attendee availability
• Proactively identify and resolve scheduling conflicts before they become issues
• Send calendar invites, agendas, and reminders to internal and external participants
• Track and manage the executive's daily/weekly schedule, flagging upcoming commitments and deadlines
• Coordinate across time zones when scheduling with external stakeholders or remote teams
• Maintain a master view of recurring meetings, blocked focus time, and travel-related scheduling adjustments
• Communicate professionally with internal staff and external contacts to arrange meetings
• Provide light administrative support as needed (note-taking, follow-up reminders)

What We're Looking For

• 0–2 years of administrative, scheduling, or office support experience (internships count)
• Proficiency with calendar tools such as Google Calendar or Microsoft Outlook
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to handle sensitive information with discretion
• Comfortable working in a fast-paced environment with shifting priorities

Nice to Have

• Familiarity with scheduling assistant tools (e.g., Calendly)
• Prior experience supporting a manager, executive, or team lead
• Basic proficiency with Microsoft Office or Google Workspace

Why This Role

This role offers a strong opportunity to build a career in executive and administrative support while gaining hands-on experience managing a senior leader's schedule and day-to-day coordination. You'll develop valuable skills in organization, communication, prioritization, and stakeholder management while working in a fast-paced environment where attention to detail makes a direct impact.

This role is open to Philippine citizens currently based in the Philippines.

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