Junior Executive - Office Administration

Job Purpose

To support and manage day-to-day Administration Operations, ensuring smooth functioning of facility services, timely maintenance coordination, accurate data management, and upkeep of administrative records.

Key Responsibilities

1. BMS & Facility Operations

• Coordinate and monitor day-to-day facility and BMS-related activities.

• Coordinate preventive and breakdown maintenance for:

• Air Conditioning (AC) and AHU systems

• Fire Alarm (FA) and Public Address (PA) systems

• Pest Control

• UPS and power backup systems

• Electrical systems and equipment

• Fire Safety and Access Control systems

• IPPBX and fixed-line services

• HID/access card systems

• Support asset management and maintain updated asset records.

• Coordinate with vendors/service providers for maintenance and service activities.

• Follow up on service requests, preventive maintenance schedules, and closure of maintenance issues.

• Ensure proper documentation and timely updating of facility-related records.

2. Data & Documentation Management

• Maintain administration-related folders, trackers, reports, and MIS.
• Update and maintain data in the designated shared folders.
• Ensure housekeeping (HK) and other administration-related documents are complete and up to date.
• Maintain accurate records of maintenance activities, assets, service schedules, and vendor-related documents.
• Prepare periodic reports and MIS as required by the management.

Experience

• 1–2 years of relevant experience in Administration, Facility Management, BMS Operations, or a similar role.

Qualifications

• Graduate or equivalent qualification from a recognized institution.
• Candidates with relevant experience in Administration/Facility Operations will be preferred.

Key Skills

• Basic knowledge of BMS and Facility Management operations
• Good data management and documentation skills
• Proficiency in MS Excel, MS Office, and shared folder/document management
• Good coordination and follow-up skills
• Vendor and service provider coordination
• Good communication and interpersonal skills
• Attention to detail and ability to maintain accurate records
• Ability to work independently and as part of a team

Work Location

Coimbatore

Other Requirements

• Candidate should be flexible to work in a weekend roster, based on operational requirements.
• Willingness to coordinate with internal teams and external vendors for smooth administration and facility operations.