Junior Executive Secretary

We are seeking a highly organized and professional Junior Executive Secretary to provide comprehensive administrative and managerial support to the Board of Directors. This role is critical in ensuring smooth daily operations, effective communication, and seamless coordination, allowing the Directors to focus on strategic decision-making.

Key Responsibilities

• Manage schedules, agendas, and calendars of the Directors.
• Prepare, review, and organize documents, reports, presentations, and meeting materials in both Bahasa Indonesia and English.
• Handle correspondence, filing, and archiving of important documents.
• Coordinate travel arrangements, expense claims, and other operational requirements of the Directors.
• Act as a liaison between the Directors and internal teams, employees, customers, and external partners.
• Support meetings, events, and corporate activities involving the Directors.
• Safeguard confidentiality of sensitive information and demonstrate professionalism at all times.
• Assist in preparing company merchandise and hampers for clients when required.

Qualifications

• Minimum Diploma (D3) degree in any major (Secretarial/Administration/Management preferred).
• At least 2 years of experience as a Secretary to Directors/Executives.
• Proficient in MS Office (Word, Excel, PowerPoint) and office administration tools.
• Excellent communication skills in both Bahasa Indonesia and English (oral & written).
• Strong attention to detail, multitasking ability, and organizational skills.
• High integrity, confidentiality, and professional appearance.
• Ability to work independently as well as in a team.