Junior Finance & Administration Admin

1. Finance & Accounting Support

• Assist with day-to-day finance activities, including petty cash, payments, reimbursements, salary advances and expense claims.
• Prepare weekly petty cash statements and maintain accurate financial records and supporting documents.
• Assist with invoice processing, payment tracking and documentation.
• Prepare and maintain monthly timesheets, including driver and ADL timesheets.
• Ensure all financial transactions and claims are properly recorded and documented.

2. HR & General Administration

• Provide administrative support for employee onboarding, including offer letters, appointment letters, asset handover and IT coordination.
• Maintain employee records, company files and general administrative documentation.
• Assist with HR-related documentation, including EPF, PERKESO, LHDN, HRDC and employment pass matters.
• Manage office supplies, pantry items, parking, Touch ‘n Go and other office requirements.
• Coordinate office facilities and service arrangements, including printers, air-conditioning and pest control.

3. Tender Administration & Support

• Assist with tender preparation, document compilation, clarification, submission and follow-ups.
• Support PERKESO tender documentation, client submissions and invoice handovers.
• Monitor tender portals for new opportunities and coordinate with the relevant teams.
• Follow up with Presales on pending documents and submission requirements.

4. Management & Operational Support

• Provide administrative support to management and team members, including expense claims and documentation.
• Coordinate meetings, room bookings, refreshments and logistics.
• Support asset handover, returns, replacements, repairs and record maintenance in coordination with IT.
• Handle document submissions, collections and follow-ups with government agencies, banks and other external parties.
• Provide occasional weekend or urgent operational support when required.

Requirements:

• Diploma or Degree in Finance, Accounting, Business Administration, HR or a related field.
• 1–3 years of relevant experience in finance, accounts or administration.
• Basic knowledge of petty cash management, payment processing, claims, invoices and financial documentation.
• Proficient in Microsoft Office, particularly Excel and Word.
• Strong organizational, coordination and communication skills.
• Good attention to detail, with the ability to multitask and meet deadlines.
• Able to work independently and collaboratively with different teams.
• Good command of English and Bahasa Malaysia.

Pay: Up to RM2,200.00 per month

Benefits:

• Health insurance
• Professional development

Work Location: In person