Junior HR & Admin Assistant

Job Summary

We are seeking a proactive and detail-oriented Junior HR Assistant to manage end-to-end HR functions, including recruitment, payroll, employee relations, and compliance with Singapore labor regulations. The ideal candidate will play a key role in supporting business operations and enhancing employee experience.

About the role
Key Responsibilities

1. Recruitment & Onboarding

• Manage full-cycle recruitment (job posting, screening, interviewing, offer management)
• Coordinate onboarding and ensure smooth integration of new hires
• Maintain recruitment metrics and improve hiring processes

2. Payroll & Compensation

• Process monthly payroll accurately and on time
• Manage employee benefits, claims, and statutory contributions
• Handle salary adjustments, bonuses, and final payments

3. Work Pass & Compliance

• Handle applications, renewals, and cancellations of work passes (EP, SPass, Work Permit)
• Ensure compliance with regulations set by the Ministry of Manpower
• Stay updated on Singapore labor laws and HR best practices

4. Employee Relations

• Address employee inquiries, grievances, and disciplinary matters
• Support performance management and employee engagement initiatives
• Foster a positive workplace culture

5. HR Administration & Reporting

• Maintain accurate employee records and HR systems
• Prepare HR reports (headcount, turnover, payroll summaries)
• Support audits and ensure proper documentation

6. Policy & Process Improvement

• Assist in developing and implementing HR policies and SOPs
• Identify opportunities to improve HR processes and efficiency

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Requirements

• Diploma or Degree in Human Resource Management, Business Administration, or related field
• 2–5 years of HR experience (preferably in Singapore)
• Strong knowledge of Singapore employment laws and HR practices
• Experience in payroll processing and work pass applications
• Proficient in MS Office and HR systems
• Good interpersonal and communication skills

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Preferred Qualifications

• Experience handling full-spectrum HR
• Familiarity with HRIS systems (e.g., Workday, SAP)
• Ability to work independently and handle confidential information

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What We Offer

• Competitive salary and benefits
• Career growth opportunities
• Positive and collaborative work environment