Junior HR and Admin Assistant

About the role

The Admin & HR Operations Assistant will support the company's day-to-day administrative, HR, documentation, reporting, and project-site requirements. This position involves both office-based administrative work and field/project-site support, depending on operational requirements. The successful candidate must be comfortable handling confidential employee information, company documents, petty cash or company funds, administrative transactions, and operational reports.

Key responsibilities

• Assist in maintaining and updating employee and worker records
• Prepare and organize employee documents, personnel files, IDs, contracts, forms, and HR records
• Assist with onboarding and offboarding requirements
• Monitor attendance, DTR submissions, leave applications, overtime requests, and other employee-related documents
• Assist in checking and consolidating daily time records
• Coordinate with employees regarding missing or incomplete HR documentation
• Assist in recruitment activities, including applicant coordination, interview schedules, requirements checking, and recruitment documentation
• Prepare employee notices, memoranda, acknowledgements, and other HR-related documents as instructed
• Manage day-to-day administrative tasks assigned by management and HR
• Prepare letters, reports, forms, transmittals, requests, certifications, and other administrative documents
• Maintain organized physical and digital filing systems
• Encode and update administrative records and trackers
• Monitor office supplies, forms, uniforms, IDs, equipment, and other company materials
• Coordinate with suppliers, contractors, employees, couriers, government offices, banks, and other external parties as authorized
• Receive, record, organize, and properly route documents and communications
• Assist in scheduling meetings, orientations, site activities, and other company requirements
• Prepare daily, weekly, and monthly administrative reports
• Consolidate information from HR, operations, payroll, attendance, procurement, and project sites
• Maintain reporting trackers and monitoring sheets
• Prepare accomplishment reports and activity summaries
• Monitor pending requirements and follow up with responsible personnel
• Assist in monitoring approved company cash advances and operational funds
• Maintain records of expenses and supporting receipts
• Prepare and organize liquidation reports
• Ensure all expenses have proper documentation and approval
• Monitor outstanding cash advances and liquidation requirements
• Assist in maintaining project employee records and documentation
• Monitor worker attendance and DTR compliance
• Assist in collecting and consolidating daily site reports
• Coordinate administrative requirements between the office and project sites
• Deliver and retrieve documents, forms, supplies, uniforms, IDs, and other company materials
• Assist site personnel with administrative requirements
• Monitor submission of daily/weekly site documentation
• Assist in preparing manpower and attendance reports

About you

• At least 1-3 years of experience in administrative, HR assistant, office administration, operations, or similar work
• Experience in report preparation and documentation management
• Basic to intermediate knowledge of Microsoft Excel / Google Sheets / Microsoft Word
• Good written and verbal communication skills
• Organized and detail-oriented
• Able to maintain proper records and filing systems
• Willing to perform both office and field/project-site assignments
• Able to work independently with minimal supervision
• Willing to follow established company procedures and reporting structures
• Physically capable of performing occasional field/site administrative duties
• Reliable and disciplined with strong financial trustworthiness