Junior HR & Admin Clerk

Job Summary

The Junior HR & Admin Clerk supports the day-to-day Human Resource and administrative functions of the Company, ensuring accurate documentation, smooth HR operations, and compliance with Company policies and applicable Malaysian employment requirements. The role assists in recruitment, employee records, payroll administration, statutory matters, foreign worker administration, and other HR-related activities.

Key Responsibilities

• Maintain and update employee records, personal files, HR documents, and other personnel records.
• Assist with attendance, leave, overtime, and payroll-related records and documentation.
• Prepare HR letters, employment contracts, memos, notices, and other employee-related documents.
• Assist in recruitment, interview arrangements, onboarding, confirmation, training, performance appraisal, and employee exit processes.
• Assist in handling disciplinary matters and ensure proper documentation in accordance with Company policies and applicable labour regulations.
• Assist with foreign worker administration, including PLKS, Immigration matters, FOMEMA, work permit renewals, insurance, and related documentation.
• Liaise with government agencies such as EPF, SOCSO, EIS, LHDN, Immigration, and other relevant authorities when required.
• Prepare basic HR reports and ensure proper filing, record management, and confidentiality of employee information.
• Provide general administrative support to the HR & Admin Department and other departments when required.
• Perform other HR and administrative duties assigned by Management from time to time.

Requirements

• Diploma or Bachelor's Degree in Human Resource Management, Business Administration, or a related field.
• Fresh graduates are encouraged to apply; candidates with 1–2 years of relevant HR or administrative experience are an added advantage.
• Basic knowledge of Malaysian employment legislation, payroll administration, statutory requirements, and HR practices.
• Knowledge of foreign worker administration is an advantage.
• Proficient in Microsoft Office applications; experience with HRIS or payroll systems is an added advantage.
• Possess a valid motorcycle and/or driving licence and willing to travel when required.
• Responsible, organized, trustworthy, and able to maintain confidentiality.
• Good communication and interpersonal skills.

Preferred Qualities

• Positive attitude with high integrity and professionalism.
• Good organizational and time management skills.
• Able to work independently while being willing to learn and seek guidance when required.
• Proactive, adaptable, and willing to support different departments.
• Eager to develop a career in Human Resource and Administration.