Junior HR Mobility & Onboarding Assistant

The Barcelona Institute for Global Health (ISGlobal) is a cutting-edge institute addressing global public health challenges through research, translation into policy and education. ISGlobal has a broad portfolio in communicable and non-communicable diseases including environmental and climate determinants, and applies a multidisciplinary scientific approach ranging from the molecular to the population level. Research is organized in five programs: Climate, Air Pollution, Nature and Urban Health; Environment and Health over the Lifecourse; Global Viral and Bacterial Infections; Malaria and Neglected Parasitic Diseases and Maternal Child and Reproductive Health. ISGlobal is accredited with the Severo Ochoa distinction, a seal of excellence of the Spanish Science Ministry. WHAT WE ARE LOOKING FOR ISGlobal is seeking a proactive and resourceful HR Mobility & Onboarding Officer to support the HR team in administrative processes, international mobility and staff onboarding. Previous experience in international mobility is highly valued but not mandatory. This contract is in the framework of GPEtexto oculto4-T, funded by MCIU/AEI/texto oculto3 KEY RESPONSIBILITIES Foreign affairs management: Support the managment of the work permits for new staff and their family Manage renewals of work permits Analyse data and implement improvements in the current procedures Monthly reporting of this area. Onboarding: Maintain the information for the induction processes Introduce through presentations ISGlobal to new staff Support newcomers, both documentary and on site, in key aspects when arriving in Barcelona: Permits, Housing, Taxes, Banks, schools, etc. Manage and support social activities for newcomers and current ISGlobal staff, within the HR team. Maintain the database and report KPI’s of this area Personnel administration: Support in the preparation of new contracts Explain contracts and ISGlobal procedures to new employees SKILLS Strong skills in Microsoft office Ability to take initiative and work independently, while maintaining strong team collaboration. Problem-solving mindset and capacity to navigate unexpected situations. Communication Team work Service Attitude Flexibility TRAINING AND EXPERIENCE / QUALIFICATIONS University Degree (labour relations, social sciences or similar) Master Degree in Human Resources o postgraduate degree will be a plus Experience in a similar position (minimum 2 years) is desirable, preferably in an international environment. Candidates with strong motivation and transferable skills will also be considered Candidates who have experience in a consulting (relocation) company will be also considered Experience in an international research center will be valued Experience in a role that had to be in contact with employees or clients LANGUAGE LEVEL Fluent in Spanish and English. Other European languages will be valued CONDITIONS Duration: Permanent contract bound to the duration of the project (currently until December 2026, with the possibility of extension until June 2027) Starting date: As soon as possible Contract Type: Full time Salary: 21k - 27k gross annual HOW TO APPLY Applicants must fill in the request form and attach the CV and a Cover Letter. Each attached document must be named with the candidate name and surname. The receipt of applications will be open until the 31st of August. The interviews could be placed during the reception of candidatures period. Diverse candidatures are encouraged, that includes: gender, race, ethnicity, religion, age, sexual orientation, physical abilities, and political views.