Junior Human Resource Assistant

We are looking for a proactive, organized, and detail-oriented HR & Administration Assistant to support day-to-day Human Resources and Office Administration activities. The ideal candidate should have good communication and coordination skills, a positive attitude, and the ability to manage multiple responsibilities efficiently.

Key Responsibilities

Human Resources (HR)

• Assist with recruitment activities, including job postings, resume screening, interview scheduling, and candidate coordination.
• Coordinate employee onboarding, joining formalities, and exit procedures.
• Maintain employee records, HR documentation, and personnel files.
• Monitor attendance, leave records, and employee data.
• Coordinate payroll inputs and support monthly payroll processing.
• Assist with statutory documentation and HR compliance activities.
• Support employee engagement activities, training programs, and internal events.
• Respond to employee queries and provide support for day-to-day HR operations.

Administration

• Manage day-to-day office administration and ensure smooth office operations.
• Coordinate office maintenance, housekeeping, and other facility-related activities.
• Liaise with vendors and service providers for office supplies, maintenance, and other requirements.
• Handle travel arrangements, including flight and hotel bookings, local transportation, and visitor coordination.
• Maintain office supplies, stationery inventory, and related records.
• Coordinate courier services, incoming and outgoing documents, and general correspondence.
• Assist with invoice processing, purchase requests, and administrative expense tracking.
• Support meeting arrangements, employee events, and visitor hospitality.
• Maintain administrative records and ensure proper documentation and filing.
• Coordinate with internal departments and external service providers to ensure timely completion of administrative tasks.

Required Skills and Qualifications

• Any graduate degree; HR or Business Administration specialization is preferred.
• 1 -7 years of experience in HR and Administration.
• Basic knowledge of recruitment, onboarding, attendance management, and payroll coordination.
• Good communication, interpersonal, and coordination skills.
• Working knowledge of MS Office, particularly Excel, Word, and Outlook.
• Strong organizational skills, attention to detail, and time management.
• Ability to handle confidential employee information responsibly.
• A proactive approach to problem-solving and multitasking.

Preferred Candidate Profile

• Candidates with experience in both HR operations and office administration.
• Well-organized, responsible, and willing to learn.
• Ability to coordinate effectively with employees, management, vendors, and external service providers.