Junior Human Resources Executive

Job Responsibilities:

• Assist in daily Human Resources operations and administrative tasks.
• Handle recruitment activities, including job postings, screening resumes, arranging interviews, and communicating with candidates.
• Prepare employment letters, offer letters, confirmation letters, contract extensions, and other HR-related documents.
• Maintain and update employee personal records, attendance, leave records, and employment contracts.
• Assist in monthly payroll preparation and ensure accurate employee attendance and salary information.
• Handle statutory contributions and deductions, including EPF (KWSP), SOCSO (PERKESO), EIS, and PCB.
• Monitor and assist in the renewal of foreign workers’ work permits and other related immigration documents.
• Monitor FOMEMA medical examination status and ensure timely completion of required medical examinations.
• Monitor foreign workers’ passport expiry dates and coordinate passport renewal arrangements.
• Monitor and assist in the renewal of foreign employees’ CIDB registration cards and other relevant certifications.
• Maintain an updated record of foreign workers’ permits, passports, medical examinations, CIDB cards, and other relevant documents.
• Coordinate with relevant authorities, agencies, and service providers regarding foreign worker documentation and renewals.
• Ensure timely follow-up on all expiry dates and renewal applications to avoid delays or lapses in documentation.
• Monitor employee contract expiry dates, probation periods, and staff movements.
• Assist with employee onboarding and offboarding processes.
• Ensure proper filing and confidentiality of employee information and HR documents.
• Assist in preparing HR reports and other documentation as required by management.
• Ensure HR activities comply with company policies and applicable labour laws.
• Perform other HR-related duties as assigned by the superior.

Job Requirements:

• Diploma or Degree in Human Resource Management, Business Administration, or a related field.
• Fresh graduates are encouraged to apply.
• Preferably with 2-3 years of experience in HR or administrative roles.
• Basic knowledge of Malaysian labour laws and statutory contributions is an advantage.
• Familiar with Microsoft Office applications, especially Microsoft Excel and Word.
• Good communication, interpersonal, and organisational skills.
• Able to work independently, manage multiple tasks, and meet deadlines.
• Responsible, detail-oriented, proactive, and willing to learn.