Junior Invoice Processing Clerk

Overview

We are seeking a dynamic and friendly Junior Invoice Processing Clerk to be the welcoming face of our organization. In this vital role, you will manage as aJunior Invoice Processing Clerk, provide exceptional customer service, and support office management functions. Your energetic approach and organizational skills will ensure smooth daily operations, creating a positive experience for visitors, clients, and team members alike. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant professional environment.

Responsibilities

• Review and process incoming invoices using various financial software such as Workday, Paychex, QuickBooks, and Sage to ensure accuracy and timeliness.
• Perform data entry tasks with high attention to detail, maintaining confidentiality of sensitive financial information.
• Reconcile accounts payable transactions against the general ledger using Excel data analysis techniques like VLOOKUP functions and formulas.
• Assist with accounts receivable management by verifying invoice details and supporting account reconciliation efforts.
• Support accounts payable automation initiatives by preparing journal entries and ensuring compliance with GAAP (Generally Accepted Accounting Principles) and SOX (Sarbanes-Oxley Act) requirements.
• Collaborate with the finance team to perform month-end closing activities, including general ledger reconciliation and journal entry posting.
• Maintain accurate records within accounting systems such as PeopleSoft, Oracle, or UltiPro, ensuring all entries adhere to financial compliance standards.

Skills

• Strong understanding of accounting concepts including debits & credits, double entry bookkeeping, and general ledger accounting.
• Proficiency in financial software like Workday, ADP, Kronos, Ceridian, or similar platforms; experience with HRIS systems is a plus.
• Excellent data entry skills combined with the ability to analyze spreadsheets using Excel formulas and functions such as VLOOKUP.
• Knowledge of accounts payable processes, accounts receivable management, and invoice processing best practices.
• Familiarity with financial compliance standards including SOX regulations and GAAP guidelines.
• Ability to handle confidential information with integrity while demonstrating strong attention to detail and accuracy.
• Effective communication skills for collaborating across teams and supporting technical accounting tasks.

Embark on a rewarding career path where your skills will make a real impact! We’re committed to fostering an inclusive environment that encourages growth, learning, and success at every level of your professional development.

Pay: $25.50 - $28.00 per hour

Expected hours: 42.0 per week

Benefits:

• 401(k)
• 403(b)
• Disability insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Profit sharing
• Vision insurance

Work Location: In person