Junior Invoicing Specialist

Job Overview

We are seeking a motivated and detail-oriented Junior Invoicing Specialist to join our dynamic finance team. This entry-level role offers an exciting opportunity to develop your accounting and billing expertise while supporting the company’s financial operations. As a Junior Invoicing Specialist, you will play a vital role in ensuring accurate and timely invoicing, account reconciliation, and data entry processes. Your enthusiasm for learning and strong organizational skills will help us maintain seamless financial workflows and excellent client service.

Duties

• Prepare, review, and process invoices using various billing software and accounting systems such as QuickBooks, Sage, PeopleSoft, or similar platforms
• Manage accounts receivable and collections accounts to ensure timely payments and resolve discrepancies
• Perform data entry with high accuracy, including journal entries, account analysis, and reconciliation tasks
• Support accounts payable processes by verifying vendor invoices and processing payments
• Conduct Excel data analysis utilizing formulas, pivot tables, and spreadsheets to support financial reporting and audit readiness
• Assist with month-end closing activities, including account reconciliation and technical accounting entries in compliance with GAAP standards
• Communicate effectively with clients regarding billing inquiries, payment status, and account issues via phone or email while maintaining professional etiquette
• Maintain detailed records of all billing transactions, adjustments, and correspondence for audit purposes under SOX compliance

Skills

• Strong understanding of accounting principles such as GAAP (Generally Accepted Accounting Principles) and SOX (Sarbanes-Oxley Act) controls
• Proficiency in financial software including QuickBooks, Sage, PeopleSoft, or similar systems; experience with billing software is a plus
• Advanced skills in Microsoft Office Suite, especially Excel (formulas, data analysis, spreadsheets)
• Knowledge of double-entry bookkeeping, journal entries, account reconciliation, and technical accounting concepts
• Excellent data entry skills with high accuracy (10 key typing) and attention to detail
• Effective customer service skills with professional phone etiquette for client communication
• Ability to analyze financial data using Excel formulas and perform account analysis efficiently
• Familiarity with accounts receivable management, collections processes, credit analysis, and account reconciliation procedures
• Strong organizational skills combined with the ability to prioritize tasks in a fast-paced environment
• Basic math skills necessary for debit & credit calculations and financial concept comprehension

Join us in this energetic environment where your contributions directly impact our financial accuracy and client satisfaction. We value proactive learners eager to grow their accounting expertise while supporting our company’s success!

Pay: $17.00 - $29.00 per hour

Expected hours: 42.0 per week

Benefits:

• 401(k)
• 403(b)
• AD&D insurance
• Dental insurance
• Health insurance
• Paid sick time
• Paid time off
• Vision insurance

Work Location: In person