Junior Office Assistant

About the role

We are seeking a Junior Office Assistant to support the smooth day-to-day operation of the school. The successful candidate will provide administrative support, assist with communication and admissions, coordinate maintenance matters, and support school events and marketing activities. The role requires a professional and welcoming approach when communicating with parents, students, staff, visitors, suppliers, and external service providers.

Key responsibilities

• Provide general administrative and clerical support to ensure the smooth day-to-day operation of the school office.
• Assist parents, students, staff, and visitors with general enquiries in a professional, helpful, and welcoming manner.
• Maintain accurate school records, documents, filing systems, and administrative databases.
• Support the admissions process, student attendance records, and daily school communications.
• Assist with preparing correspondence, notices, documents, reports, and other administrative materials as required.
• Assist with marketing activities, including social media content and the preparation of promotional materials.
• Support the organisation and coordination of school events, Open Houses, and other school activities.
• Monitor and report maintenance issues and coordinate repairs and servicing with technicians, contractors, suppliers, and other external service providers.
• Follow up on maintenance work to ensure repairs and routine servicing are completed in a timely and appropriate manner.
• Maintain accurate maintenance records, repair logs, service schedules, and related documentation.

Qualifications and Skills

• Bachelor's degree in Business Administration, Marketing, Communications, or a related field.
• Good command of written and spoken English.
• Strong communication, organisational, and interpersonal skills.
• Ability to manage multiple tasks, prioritise responsibilities, and work effectively as part of a team.
• Responsible, reliable, service-minded, and willing to learn.
• Strong computer literacy, with proficiency in Microsoft Office and Google Workspace.
• Familiarity with graphic design tools such as Canva or similar platforms.
• Ability to maintain accurate records and documentation.
• Positive, flexible, and able to adapt to the day-to-day needs of a school environment.