Junior Operations Associate- Part Time

Junior Operations Associate

Position Summary

The Junior Operations Associate supports the daily operations of Hoboken Dual Language Charter School (HoLa), with a primary focus on school events, logistics, organization, and administrative support.

This position works closely with the Operations Team to ensure school activities, special events, and daily operational tasks run smoothly and efficiently. The ideal candidate is organized, dependable, proactive, flexible, and enjoys working in a collaborative school environment.

Key Responsibilities

1. School Events and Activities Support

• Assist with planning, preparing, setting up, and breaking down school events, assemblies, celebrations, and community activities.
• Coordinate materials, supplies, decorations, furniture, and equipment needed for events.
• Help prepare event spaces, including arranging tables, chairs, signage, and audiovisual equipment.
• Assist with event logistics, student transitions, and the coordination of volunteers.
• Support school tours, open houses, family engagement events, and special school programs.
• Maintain event supplies and ensure materials are properly organized and stored after each event.

2. Daily School Operations

• Provide general operational support to ensure the school runs efficiently.
• Assist with organizing classrooms, offices, shared spaces, and storage areas.
• Monitor and replenish supplies, including paper, office materials, and event supplies.
• Receive, inspect, organize, and distribute packages and deliveries.
• Help prepare materials and equipment requested by teachers and staff.
• Assist with basic facility needs, room setups, and coordination of maintenance requests.
• Support operations across both school campuses as needed.

3. Administrative and Logistical Support

• Assist with maintaining operational trackers, inventory lists, schedules, and organizational records.
• Support printing, copying, preparing, and distributing school materials.
• Assist with coordinating vendors, deliveries, and service appointments under the supervision of the Operations Team.
• Prepare materials for staff meetings, professional development sessions, and school activities.
• Help track event supplies, equipment, and other operational resources.

4. Student and Staff Support

• Assist with student arrival, dismissal, and transitions as assigned.
• Provide logistical support during lunch periods, school activities, and special programs.
• Respond to staff requests for operational assistance in a timely and professional manner.
• Work collaboratively with teachers, administrators, and other school staff to support daily needs.
• Help maintain safe, organized, clean, and welcoming shared spaces.

5. Organization and Inventory Management

• Maintain organized storage areas and ensure supplies are accessible and properly labeled.
• Assist with inventory checks and identify materials that need to be replenished.
• Support the organization and distribution of supplies for school events and daily activities.
• Ensure equipment and materials are returned to their designated locations after use.

Qualifications

• High school diploma or equivalent required; additional education or relevant experience preferred.
• Previous experience in school operations, administrative support, event coordination, or a similar role is a plus.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and adapt to changing priorities.
• Good communication and interpersonal skills.
• Positive attitude, initiative, and willingness to assist wherever needed.
• Ability to work independently and collaboratively with a team.
• Basic computer skills, including familiarity with Google Workspace.
• English proficiency required; Spanish proficiency is a plus.
• Ability to perform physical tasks related to event setup, moving supplies, and organizing materials, with or without reasonable accommodation.

Core Competencies

• Organization: Maintains materials, supplies, and shared spaces in an orderly manner.
• Teamwork: Supports colleagues and contributes to a positive school environment.
• Initiative: Identifies operational needs and proactively offers assistance.
• Flexibility: Adapts to changing schedules, events, and school priorities.
• Reliability: Completes assigned responsibilities accurately and on time.
• Customer Service: Interacts professionally and respectfully with students, families, staff, and visitors.

Additional Responsibilities

The Junior Operations Associate may be assigned other operational or administrative duties as needed to support the overall functioning of the school.

Some school events may require schedule flexibility, including occasional early mornings, evenings, or weekends, with advance notice whenever possible.

Position Goal

To contribute to a well-organized, safe, welcoming, and efficient school environment by providing reliable daily operational support and ensuring school events, activities, and logistical needs are successfully coordinated.

Pay: $20.00 - $25.00 per hour

Work Location: In person